Perioperative Unit Coordinator, Surgical Day Care, 32-Hours, 8 hour shifts

Heywood Hospital•Gardner, MA

4d•$22 - $29

About The Position

You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter! Hours: 32-Hours, 8 hour shifts $22.16 - $29.24 Job Summary: Perioperative unit coordinator must be able to perform all the duties of a Perioperative Services Secretary, and meet or exceed all Heywood Healthcare customer service and core responsibilities standards. Additionally, Perioperative Services coordinator will assist with staff scheduling and payroll data input. The perioperative coordinator will assist with project management and data analytics support to the perioperative services clinical operations leadership team. Responsibilities include, but are not limited to: overseeing the planning and preparations for committees (takes and distributes minutes, prepares agenda, schedules and coordinates committee meetings); prepares PACU/SDC/ENDO schedule; coordinates multiple schedules and diverse workflow to meet operational needs; initiates, organizes and implements systems and procedures to efficiently coordinate work of the department; coordinates discussion with policy reviewers to ensure that all policies are formatted, updated, and uploaded to policy management system prior to review date.

Requirements

Formal training beyond High School diploma preferred.
Medical terminology, spelling competence and computer experience essential.
Must be proficient in Microsoft Office applications.
Exceptional organizational skills and be able to work on tight deadlines.
Experience with data abstraction and entry.
Preference will be given to applicants who have professional experience which highlights attention to detail.
Excellent communication skills and the ability to perform multiple tasks with minimal supervision is essential.
Must be able to communicate effectively and courteously with all hospital personnel in a high volume setting.
Must be able to function effectively in a busy environment with competing priorities.

Responsibilities

Prepares, records and processes the weekly payroll/vacation schedules via Kronos for the Perioperative staff. As needed, prepares, records and processes the weekly payroll/vacation schedules via Kronos for the SDC, Endoscopy, PACU and Anesthesia departments.
Ability to use schedule anywhere to build and change staffing schedules as needed with the approval assistance of the manager.
Provides administrative support to the leadership team of the surgical services department including but not limited to: takes and/or transcribes meeting minutes; types reports, letters, and memos as requested; enters call schedule for the OR and anesthesia without error.
Collects data as required for monthly quality assessment reports.
Assists perioperative leadership in development and execution of quality assurance, operational performance and revenue optimization projects.
Organizes various project plans and project schedules.
Develops and monitors project goals and timelines. Ensures project deadlines are met.
Coordinates and schedules multidisciplinary meetings as requested by perioperative leadership, prepares necessary presentation materials. Documents minutes and follows up on important action plans.
Abstracts and enters data as required for each projects. Distributes information to stakeholders as necessary.
Accurately compiles daily, weekly, and monthly data and statistics as requested.
Contributes to the design, development, and maintenance of systems that help the department run efficiently.
Reflects a positive attitude in daily work. Is receptive, cooperative, committed and optimistic.
Maintains personnel growth and development.
Adheres to hospital and department dress codes.
Responds cooperatively to staffing needs by demonstrating flexibility in work schedule or assignments.
Review surgical services procedures accurately to find to decrease discrepancies between Athena and Expanse.
Prints a copy for a charge nurse. Posts schedules for the next day.
Coordinates booking add-on cases with anesthesiologist in charge or anesthesiologist on call, charge nurse as well as affected departments such as radiology, SDC, PACU, etc.
Correctly and accurately spells all information, including but not limited to: diagnosis, pt name, MR#, procedure, etc.
Completes updates for cases booked accurately and without error.
Attends meetings as requested by surgical services leadership.
Immediately notifies surgical services leadership of any obstacles that prevent completion of assigned duties.
Establishes and maintains a good working relationship with all members of the health care team through responsiveness, accuracy of information and professionalism.
Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
Job performance reflects compliance with Heywood’s performance standards; telephone etiquette, providing directions and first impressions.