KO686 - Full-Time Personal Assistant - Greenwich, CT

British American Household Staffing•Greenwich, CT

11d•$120 - $145

About The Position

A private family in Greenwich, CT is in search of a new personal assistant to join their team. The role is Monday through Friday and requires flexibility.

Requirements

Bachelor’s Degree from an accredited college or university
7+ years of relevant work experience as a personal assistant or related field
Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer
Excellent communication and presentation skills
The successful applicant will be comfortable working with a small team to provide personal support in a fast-moving environment.
Therole is best suited for someone who has attention to detail and can be proactive and thoughtful in designing processes, preventing problems, and driving follow up.
Painstaking attention to detail
Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues
Superb organization skills and the ability to multitask efficiently
Ability to train and oversee staff both in person and remotely

Responsibilities

Oversee the maintenance and upkeep of all aspects of the family’s residential properties, including multiple properties in Connecticut
Manage, hire, and supervise household staff and property managers tasked with the maintenance and upkeep of residential properties
Support staff in their roles whenever necessary
Maintain a google calendar for the properties and staff members to track and monitor their hours, and locations
Source vendors and communicate objectives and instructions effectively to them
Support the property management firm to orchestrate proper coordination of small and large renovations and capital improvement projects that align with the family’s vision and goals for their properties
Approve construction scope, schedule, and budgets, including review of invoices
Organize and create records associated with house repairs and construction; manage living documents such as house manuals
Handle daily operations by interacting and engaging closely with vendors and staff to identify any issues and provide valuable solutions
Manage communications, internally and externally, in a thoughtful way, keeping the principles meaningfully informed and ensuring that their priorities are understood by staff members and third parties
Improve, develop, implement, and monitor protocols and policies to ensure the family’s expectations are met
Meal planning
Periodically assist with childcare, including transportation to appointments, scheduling activities, and providing supervision
Efficiently use internal and external resources (e.g. do not solve every problem by doing it yourself)