Planning & Scheduling Supervisor

Vista Global•Van Nuys, CA

About The Position

In the world of private and corporate aviation, downtime isn’t just inconvenient — it’s costly. As the Planning & Scheduling Supervisor for Vista Aircraft Maintenance, you will be the strategic driver of operational efficiency. You’ll lead a team of coordinators to ensure multi‑million‑dollar aircraft move through maintenance with precision and predictability. With a strong focus on safety, regulatory compliance, and on‑time “Return to Service” (RTS) performance, you will orchestrate people, parts, vendors, and processes to deliver seamless maintenance execution. Production Leveling: Track available man‑hours and hangar loading to balance scheduled heavy maintenance with unscheduled AOG events, ensuring optimal manpower utilization. Critical Path Management: Identify and manage the primary drivers of each work scope, anticipating delays in labor, parts, or services to protect RTS commitments. Vendor & Logistics Oversight: Coordinate with external vendors (NDT, paint, upholstery, etc.) to ensure services align precisely with aircraft schedules. Quote Generation: Develop accurate and timely maintenance quotes that reflect the requested scope of work. Pre‑Arrival Coordination: Review work packages, kit parts, and assign specialized tooling and vendor needs ahead of aircraft arrival. Workflow Development: Create and maintain tracking tools such as Gantt charts, calendars, and other visual planning tools to guide maintenance flow. Execution Leadership: Conduct daily stand‑up meetings with your team and maintenance leaders to track progress against established milestones.

Requirements

High school diploma or GED required; bachelor’s degree preferred.
Minimum 3+ years of relevant experience in aviation, scheduling, planning, or operations.
Strong written and verbal communication skills in English.
Ability to manage high ‑ stress situations and shift priorities effectively in a dynamic environment.
Proficiency with Microsoft Office (Word, Excel, Outlook) and standard office equipment.

Nice To Haves

Familiarity with Corridor software is strongly preferred.

Responsibilities

Track available man‑hours and hangar loading to balance scheduled heavy maintenance with unscheduled AOG events, ensuring optimal manpower utilization.
Identify and manage the primary drivers of each work scope, anticipating delays in labor, parts, or services to protect RTS commitments.
Coordinate with external vendors (NDT, paint, upholstery, etc.) to ensure services align precisely with aircraft schedules.
Develop accurate and timely maintenance quotes that reflect the requested scope of work.
Review work packages, kit parts, and assign specialized tooling and vendor needs ahead of aircraft arrival.
Create and maintain tracking tools such as Gantt charts, calendars, and other visual planning tools to guide maintenance flow.
Conduct daily stand‑up meetings with your team and maintenance leaders to track progress against established milestones.