Plant Administrator

IHI Power Services Corp•Jamestown, CA

1d•$31 - $37•Onsite

About The Position

IHI Power Services Corp. (IPSC) has a career opportunity for a Plant Administrator at Pacific Ultrapower Chinese Station located in Jamestown, CA. The hourly pay rate range for this position is $30.67 - $37.18, based on experience. Job Functions (May be in any combination) Human Resources: Assists in the development of administrative procedures to ensure consistent and safe operations. Coordinate and complete all New Employee Orientation Act as the onsite contact for Human Resources matters concerning employee benefits. Support Corporate Human Resources as assigned Annually Verify Drivers License Validity for all employees. Accounting, Purchasing, and Invoicing: Works closely with Management and O&M – Systems Technician to develop commercial lines of credit so the Company can purchase on a net 30 (or based on owner and leadership team needs) day credit basis. Input invoices, receivables and budgets into QuickBooks. Cut checks for invoices due on a weekly basis. Codes invoice documents to the appropriate charge number and center to affect accurate cost tracking. Review all invoices for appropriate documentation and approval prior to payment for various entities. Prepare accurate monthly reports assigned to complete the monthly report, and other business reports as assigned. Input and maintain the fuel analysis spreadsheet or database. Compiles and prints various purchasing reports as needed. Prioritize invoices according to payment terms. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. Acts as the point of contact for managing customer AP concerns. Daily data entry and bi-monthly invoicing of fuel, limestone, and ash receipts. Input and maintain the fuel analysis spreadsheet or database. Plant Checking - Accurately maintain and reconcile the Checking accounts, including proper check requests, receipts and submission for reimbursement Monthly Accruals, 1099 Maintenance, and Assist in month end closing Assist with other projects as needed and Keep confidential information Accounts Payable: Accurately process and verify invoices for payment. Close purchase orders or change status as appropriate through the Mainsaver program when invoice is paid. Maintain copies of all invoice documentation in plant files and on server. Reconcile vendor statements, research and resolve payment and discrepancies and disputes. Purchase Orders: Ensure accuracy of purchase orders, correct signatures, DOFA signature levels, purchase orders, etc. Copy and distribute to proper parties. Check purchase orders and contracts prior to signatures to ensure approved purchase order amounts are not exceeded without change orders. Create and Manage Contract Purchase Orders within Mainsaver. General Office Duties: Greet visitors and represents the facilities in a professional manner. Control access to the inner office area. Handle phone calls and mail distribution in a timely, professional, and dependable manner. Manage the IP phone system, update outgoing messages, and provide user training as required. Maintain files with established filing systems and document retention procedures. Archive and discard files as assigned. Make travel arrangements and complete travel expense forms for leadership team. Schedule meetings and conference rooms. Sets up equipment and arranges for catering services. Arrange meeting place teleconferences as assigned. Copy and compile materials for business meetings, training sessions, etc. Order office and kitchen supplies and ensure that sufficient inventory is available in an organized manner. Prepare accurate monthly reports and other business reports as assigned. Maintain Certificate of Insurance on all Vendors that come on site. Perform other duties as assigned

Requirements

4+ years of Accounts Payable experience.
High School diploma required, college courses in accounting preferred
Must have a strong work ethic
Must possess intermediate level of computer literacy utilizing the Microsoft Office Suite.
Must be able to perform the physical demands of the job.
Proficient in Microsoft Word, Outlook and Excel, and QuickBooks.
Must be well organized and a self-starter
Detail oriented, professional attitude, reliable.
Possess strong organizational and time management skills.
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner.
Responsible for all the plants administrative needs including, but not limited to the following: Filing, Typing, Human Resources, Testing, Accounts Payable and all other duties as assigned.
Work as a team. Must be able to pool our knowledge and energy to work in tandem to completely understand and productively respond to all the business challenges.
Must be able to work on feet for extensive periods, requiring stair and ladder climbing, and routinely lifting 25 pounds.

Nice To Haves

Knowledge of Mainsaver is a plus.

Responsibilities

Assists in the development of administrative procedures to ensure consistent and safe operations.
Coordinate and complete all New Employee Orientation
Act as the onsite contact for Human Resources matters concerning employee benefits.
Support Corporate Human Resources as assigned
Annually Verify Drivers License Validity for all employees.
Works closely with Management and O&M – Systems Technician to develop commercial lines of credit so the Company can purchase on a net 30 (or based on owner and leadership team needs) day credit basis.
Input invoices, receivables and budgets into QuickBooks.
Cut checks for invoices due on a weekly basis.
Codes invoice documents to the appropriate charge number and center to affect accurate cost tracking.
Review all invoices for appropriate documentation and approval prior to payment for various entities.
Prepare accurate monthly reports assigned to complete the monthly report, and other business reports as assigned.
Input and maintain the fuel analysis spreadsheet or database.
Compiles and prints various purchasing reports as needed.
Prioritize invoices according to payment terms.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Acts as the point of contact for managing customer AP concerns.
Daily data entry and bi-monthly invoicing of fuel, limestone, and ash receipts.
Plant Checking - Accurately maintain and reconcile the Checking accounts, including proper check requests, receipts and submission for reimbursement
Monthly Accruals, 1099 Maintenance, and Assist in month end closing
Assist with other projects as needed and Keep confidential information
Accurately process and verify invoices for payment.
Close purchase orders or change status as appropriate through the Mainsaver program when invoice is paid.
Maintain copies of all invoice documentation in plant files and on server.
Reconcile vendor statements, research and resolve payment and discrepancies and disputes.
Ensure accuracy of purchase orders, correct signatures, DOFA signature levels, purchase orders, etc. Copy and distribute to proper parties.
Check purchase orders and contracts prior to signatures to ensure approved purchase order amounts are not exceeded without change orders.
Create and Manage Contract Purchase Orders within Mainsaver.
Greet visitors and represents the facilities in a professional manner. Control access to the inner office area.
Handle phone calls and mail distribution in a timely, professional, and dependable manner. Manage the IP phone system, update outgoing messages, and provide user training as required.
Maintain files with established filing systems and document retention procedures. Archive and discard files as assigned.
Make travel arrangements and complete travel expense forms for leadership team.
Schedule meetings and conference rooms. Sets up equipment and arranges for catering services. Arrange meeting place teleconferences as assigned.
Copy and compile materials for business meetings, training sessions, etc.
Order office and kitchen supplies and ensure that sufficient inventory is available in an organized manner.
Maintain Certificate of Insurance on all Vendors that come on site.
Perform other duties as assigned