PMO Director / Program Operations Manager (REMOTE ROLE)
About The Position
PMO Director / Program Operations Provides senior-level operational leadership and coordination for complex state or federally funded health transformation initiatives. Responsible for managing day-to-day program execution across grant administration, procurement support, financial monitoring, reporting, compliance tracking, technical assistance coordination, and stakeholder engagement. Establishes and maintains integrated project schedules, risk registers, action logs, and documentation workflows to ensure timely, organized, and compliant delivery of program activities. Coordinates cross-functional workstreams supporting procurement lifecycle activities (e.g., RFIs, RFPs, contract tracking), subrecipient onboarding, deliverable monitoring, and recurring reporting requirements. Oversees onboarding of new team members and establishes structured processes for training, documentation standards, workflow integration, and role clarity across workstreams. Ensures staff understand compliance expectations, reporting cycles, and governance processes. Monitors operational risks, identifies pacing or compliance concerns, and escalates issues to senior leadership as appropriate. Oversees preparation of recurring and ad hoc reports for state agencies and federal partners, ensuring documentation is consistent, defensible, and audit-ready. Supervises analysts and coordinators, maintaining quality control standards and reinforcing disciplined execution across workstreams. Supports rapid startup environments and high-volume implementation periods requiring structured coordination and strong internal controls. Up to 25% travel may be required.
Requirements
- Bachelor’s degree in public health, health policy, health administration, public administration, public policy, business administration, economics, or related field required.
- Minimum 8 years of experience managing large state or federally funded health-related grant programs, cooperative agreements, or public-sector healthcare initiatives.
- Demonstrated experience supporting CMS, CDC, HRSA, or other federally funded health initiatives and operating in compliance-driven environments subject to state and federal requirements.
- Demonstrated experience leading multidisciplinary teams and overseeing complex implementation efforts across procurement, grant administration, reporting, technical assistance, and partner engagement.
- Experience establishing and administering Program Management Office (PMO) structures, including integrated schedules, risk management processes, documentation controls, and structured onboarding of staff.
- Experience coordinating procurement lifecycle activities and contract oversight within public-sector or healthcare settings.
- Experience maintaining reporting, documentation, and tracking systems in audit-visible or monitoring-intensive environments.
Nice To Haves
- Master’s degree preferred.
- PMP certification preferred.
- Strong understanding of state health systems, Medicaid programs, rural health environments, or safety-net provider networks preferred.
Responsibilities
- Managing day-to-day program execution across grant administration, procurement support, financial monitoring, reporting, compliance tracking, technical assistance coordination, and stakeholder engagement.
- Establishing and maintaining integrated project schedules, risk registers, action logs, and documentation workflows to ensure timely, organized, and compliant delivery of program activities.
- Coordinating cross-functional workstreams supporting procurement lifecycle activities (e.g., RFIs, RFPs, contract tracking), subrecipient onboarding, deliverable monitoring, and recurring reporting requirements.
- Overseeing onboarding of new team members and establishes structured processes for training, documentation standards, workflow integration, and role clarity across workstreams.
- Ensuring staff understand compliance expectations, reporting cycles, and governance processes.
- Monitoring operational risks, identifies pacing or compliance concerns, and escalates issues to senior leadership as appropriate.
- Overseeing preparation of recurring and ad hoc reports for state agencies and federal partners, ensuring documentation is consistent, defensible, and audit-ready.
- Supervising analysts and coordinators, maintaining quality control standards and reinforcing disciplined execution across workstreams.
- Supporting rapid startup environments and high-volume implementation periods requiring structured coordination and strong internal controls.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
