Podcast Media Coordinator

Oxford Road

11h • Remote

About The Position

We’re looking for a highly organized and detail-oriented Podcast Media Coordinator to support our media buying team in the day-to-day execution and operational maintenance of podcast advertising campaigns. This role is crucial to ensuring our internal systems are up to date, our vendor relationships are well-supported, and our campaign processes are seamless from RFP to reconciliation.

This position is ideal for someone who thrives in a dynamic, high-volume workflow, is comfortable juggling multiple tasks, and brings a collaborative, proactive mindset to every assignment. A passion for media—particularly podcasting—is a strong plus.

Requirements

• Exceptionally organized and detail-oriented with excellent time management skills.
• A self-starter who can work independently in a remote-first environment.
• An effective communicator with strong written English skills and a professional tone.
• Comfortable managing multiple tasks and deadlines simultaneously.
• Passionate about podcasts and familiar with the creator economy or media landscape.
• 1–2 years of experience in a similar coordination, media, or data operations role (internships count!).
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Docs, Sheets, Gmail).

Nice To Haves

• Experience with project management tools or media systems (e.g., Salesforce) is a plus.
• Prior experience in media, advertising, or agency operations is a bonus.

Responsibilities

• Input campaign details into our buying system (Salesforce) via bulk uploads.
• Assist with populating podcast media plans with key data - including show descriptions, demographics, host names, and sample sponsor details.
• Monitor podcast campaign delivery and assist with outreach to network partners for pacing updates or delivery clarifications.
• Track and submit media actualization data, including confirmed underdeliveries, via internal workflows.
• Assist with outbound and follow-up communication to podcast network partners for RFP submissions.
• Collect, organize, and format incoming RFP materials for media team review.
• With direction from the media team, communicate RFP outcomes to partners, noting which shows were included or not.
• Conduct brand safety checks on prospective placements and flag any concerns.
• Ensure all vendor-facing communication is professional, timely, and aligned with internal timelines and expectations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed