Post Award Accounts Receivable Specialist I - Office of Sponsored Programs

University of Wyoming • Laramie, WY

2d • Hybrid

About The Position

Reporting to the Senior Director of the Office of Sponsored Programs (OSP), this position administers the accounts receivable functions for the University of Wyoming’s externally funded sponsored projects. The role ensures invoicing, collections, and cash management are carried out in compliance with sponsor terms and conditions, University policies and procedures, State of Wyoming regulations, and the federal Office of Management and Budget (OMB) Uniform Guidance. The position operates within multiple layers of complex requirements and plays a critical role in safeguarding the University’s ability to recover research expenditures and maintain compliance with external funding regulations.

Requirements

• Education: Bachelor’s degree in accounting, finance, business, or a related field; or an equivalent combination of education and experience
• Experience: 2 years work-related experience
• Attention to Detail
• Collaboration
• Influence
• Integrity
• Judgment
• Work Tempo

Nice To Haves

• Experience with an Oracle-based or comparable enterprise financial management system
• Prior experience in accounts receivable, billing, or financial reconciliation, preferably in a grant-funded or contract environment
• Experience working in a higher education or research administration environment
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
• Strong attention to detail and customer service orientation
• Excellent verbal, written, and interpersonal communication skills
• Experience with grant or contract invoicing, sponsored project billing, or post-award financial administration

Responsibilities

• Identify and apply payments to sponsored awards; create receipts.
• Proactively lead follow-up on delinquent sponsor payments over 90 days, troubleshooting barriers to collection, coordinating with principal investigators, departmental staff, and sponsor representatives, and collaborating with the Post-Award Services team to resolve outstanding balances and mitigate financial risk to the University.
• Review awards to determine payment terms and update new WyoCloud projects and associated awards/contracts with billing and receivable attributes.
• Process letter of credit draw requests for letter of credit (LOC) accounts and reconcile to expenses for sponsors with letter of credit mechanism.
• Responsible for processing refunds to sponsors.
• Help train part-time employees and student workers assigned to the Accounts Receivable team.
• Collaborate with Accounting Office and ensure Office of Sponsored Programs bank account is reconciled at the end of each month.
• Facilitate independent auditors and agency representatives in their review of sponsored programs’ records, ensuring compliance by maintaining complete and accurate files, including copies of all agency deliverables.
• Assist with the testing of Accounts Receivable functionalities and reports during WyoCloud system quarterly upgrade.
• Serve as a resource to UW administration, staff, government agencies, sponsoring organizations and auditors.
• Stay current of new developments and regulations.
• Calculate interest on federal award cash balances and submit to government annually.
• Maintain sponsor systems needed for invoicing.
• Assist with invoicing/billing on externally funded awards as may be needed.
• Perform special projects as directed.
• May serve on University and/or external committees or task forces as necessary.

Benefits

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level