Post Closing Document Specialist - Contract
About The Position
We are seeking a Post Closing Document Specialist on a 4-month contract basis (with the possibility of extension depending on business needs). You will be responsible and accountable for all aspects of review, preparation, recording, accuracy timely submission, and maintenance of all Closing Documentation. You will assist in all aspects of internal controls, status, and reporting of all physical and e-recording of all closing documents. In this role, you will work with banks and title companies to resolve issues in recording. You will assist in monitoring the vendors’ document recording processes, as well as contribute to internal reporting on the status of the recorded documents. You will also assist in providing Servicing support as needed. This role will report to the Post-Closing Team Lead.
Requirements
- High school diploma or equivalent required.
- 1+ years of document handling or processing experience, ideally within real estate, mortgage, or banking environments.
- Familiarity with real estate documents, title insurance, escrow functions, and the recording process is a plus, including experience working with title companies, counties, and external partners.
- Basic proficiency in Google Docs and Sheets or Microsoft Office.
- Strong attention to detail, organization, and prioritization skills, with the ability to manage multiple projects and meet established deadlines in a fast-paced environment.
- Comfortable learning new systems and processes as the team evolves and adopts new tools.
- Able to collaborate effectively with cross-functional partners at all levels and contribute to problem-solving.
- Strong verbal and written communication, interpersonal, and customer service skills.
- Positive, proactive mindset with a desire to continuously improve.
- Willing and able to work onsite five days per week.
Nice To Haves
- Notary Public certification preferred.
Responsibilities
- Receive and review physical closing documents.
- Prepare packets for shipment to custodians.
- Receive electronic and physical recorded documentation and final title policies.
- Report issues related to the recording of all closing documents.
- Regularly liaise with title companies and other vendors involved in the recording process.
- Work with custodians to resolve any exceptions.
- Be the first point of contact for document-related inquiries and questions as they arise.
- Perform other duties as assigned by manager.
- Cross-train in other functions and assist as needed.
Benefits
- NA for contract role
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
