Practice Assistant - Check In/Check Out

UWH of Pennsylvania•Erie, PA

About The Position

The Practice Assistant – Check In/Check Out is a supportive position to the Practice, providing administrative and supportive services to the Providers, staff, and patients. This position reports to the Practice Assistant Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Greet patients in a friendly manner. Verify and update all patient demographics, including name, address, insurance, phone numbers, social security number, date of birth, and initial top. Verify and update patient privacy policy for scanning into patient chart. Check all patients out on the check-in task board. Review all tasks for each patient and perform and complete tasks unless scheduling needs referred to another scheduler. Collect all co-pays and/or fees due at the time of service. All cash and credit card payments are to be taken to the Billing office. Refer any billing questions or concerns to the Billing Department. Answer telephones in a timely, pleasant, and professional manner. Route incoming telephone calls to appropriate person. Enter “tasks” into the computer and send to the appropriate person. Verify that patient is scheduled with appropriate provider and verify date. Reschedule patients as needed. This position may require travel to satellite facilities within Erie County. Keep work area neat, including no eating at desk without supervisor approval. Beverages must be covered to avoid spilling and contamination. Responsible for Physician directed template creations and changes as well as Physician scheduling changes. Consistently demonstrates internal and external quality customer service standards to all that request assistance, responding in a professional manner. Other duties as assigned.

Requirements

Must have at least a high school education and possess basic computer skills and knowledge of medical terminology.
Basic typing and keyboarding skills
Excellent communication skills
Accuracy and attention to detail
Demonstrates flexibility by adapting to new and changing situations and duties in order to accommodate patient needs effectively
Exercise judgment and makes decisions
Ability to prioritize responsibilities
Requires adherence to all policies and procedures, including standards for safety, attendance, punctuality and personal appearance
Must be able to establish and maintain effective working relationships with Physicians, Supervisors and peers

Responsibilities

Greet patients in a friendly manner.
Verify and update all patient demographics, including name, address, insurance, phone numbers, social security number, date of birth, and initial top.
Verify and update patient privacy policy for scanning into patient chart.
Check all patients out on the check-in task board.
Review all tasks for each patient and perform and complete tasks unless scheduling needs referred to another scheduler.
Collect all co-pays and/or fees due at the time of service.
All cash and credit card payments are to be taken to the Billing office.
Refer any billing questions or concerns to the Billing Department.
Answer telephones in a timely, pleasant, and professional manner.
Route incoming telephone calls to appropriate person.
Enter “tasks” into the computer and send to the appropriate person.
Verify that patient is scheduled with appropriate provider and verify date.
Reschedule patients as needed.
This position may require travel to satellite facilities within Erie County.
Keep work area neat, including no eating at desk without supervisor approval.
Beverages must be covered to avoid spilling and contamination.
Responsible for Physician directed template creations and changes as well as Physician scheduling changes.
Consistently demonstrates internal and external quality customer service standards to all that request assistance, responding in a professional manner.
Other duties as assigned.