Practice Group Assistant

Venable LLP•Los Angeles, CA

1d•$60,000 - $68,000

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Practice Group Assistant to provide professional and administrative support and assist with assignment and project coordination for the practice group. The ideal candidate will be responsible for… Managing multiple databases in support of the practice group and clients Preparing correspondence, legal documents, forms, presentations, and the like using intermediate to advanced work processing and technology skills Effectively proofreading and editing documentation for grammatical and typographical errors; providing detailed review of client related documentation to include required signatures Coordinating travel arrangements for legal staff utilizing available resources Forwarding appropriate billing and expense information to Accounting Department in accordance with established firm policy Providing support with processing Professional Activity Expense form (PAE), expenses and reimbursements Assisting LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices The successful candidate will demonstrate… A minimum of one year of related experience Ability to prioritize work and manage workflow Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually Excellent organizational skills and ability to work independently with general supervision, and meet routine and unanticipated deadlines Ability to define problems, collect data, establish facts and draw valid conclusions Strong communication skills and the ability to communicate with external parties and internal personnel either orally or in written form, including use of e-mail system Ability to process firm accounting data related to invoice processing and client billing Ability to assist with and/or manage heavy document production Pay Range for Candidates in Los Angeles: $60,000 - $68,000 per year The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional. Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire. Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone. Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Material job duties for this role include having access to privileged and confidential firm and client information, firm employees, and the firm’s premises. This role requires the hired individual to perform the material job duties outlined in this job posting. If the firm reasonably believes an applicant’s criminal history may have a direct, adverse, and negative relationship with the material job duties required by the role, a conditional offer of employment may be rescinded. Qualifications Skills & Technical Requirements A minimum of one year of related experience Ability to prioritize work and manage workflow Proficiency with the Microsoft Office Suite --Word, Excel, PowerPoint and Outlook Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually. Must be highly organized, able to work independently with general supervision, and meet routine and unanticipated deadlines Must be able to prioritize workload and adeptly shift priorities on a routine basis Must be able to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands Ability to define problems, collect data, establish facts and draw valid conclusions Strong communication skills and the ability to communicate with external parties and internal personnel either orally or in written form, including use of e-mail system Ability to process firm accounting data related to invoice processing and client billing Able to assist with and/or manage heavy document production Ability to learn new tasks and technologies in a fast-paced environment Familiarity with various electronic documentation formatting to include databases, burning to CD, and flash drive storage Physical Requirements Work is mainly sedentary

Requirements

A minimum of one year of related experience
Ability to prioritize work and manage workflow
Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook
Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually
Excellent organizational skills and ability to work independently with general supervision, and meet routine and unanticipated deadlines
Ability to define problems, collect data, establish facts and draw valid conclusions
Strong communication skills and the ability to communicate with external parties and internal personnel either orally or in written form, including use of e-mail system
Ability to process firm accounting data related to invoice processing and client billing
Ability to assist with and/or manage heavy document production
Ability to learn new tasks and technologies in a fast-paced environment
Familiarity with various electronic documentation formatting to include databases, burning to CD, and flash drive storage

Responsibilities

Managing multiple databases in support of the practice group and clients
Preparing correspondence, legal documents, forms, presentations, and the like using intermediate to advanced work processing and technology skills
Effectively proofreading and editing documentation for grammatical and typographical errors; providing detailed review of client related documentation to include required signatures
Coordinating travel arrangements for legal staff utilizing available resources
Forwarding appropriate billing and expense information to Accounting Department in accordance with established firm policy
Providing support with processing Professional Activity Expense form (PAE), expenses and reimbursements
Assisting LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices