Pre-K-5th Grade Extended School Year Coordinator - Summer 2026

Wellesley Public Schools•Wellesley, MA

About The Position

Responsible for all aspects of planning, coordinating, facilitating, and supervising ESY. Program Planning, Development, Coordination Develop a comprehensive ESY program plan, including scheduling, curriculum, and service delivery methods. Ensure the program aligns with students’ Individualized Education Programs (IEPs) and complies with legal requirements (e.g., IDEA). Determine program locations and secure appropriate facilities and resources. Collaborate with the Director of Student Services, department heads, and school administrators to align ESY services with district goals. Coordinate with the transportation department to arrange van routes and schedules, ensuring students’ needs are met. Work closely with related service providers (e.g., speech therapists, and occupational therapists) to integrate required services into the ESY program. Ensure that information is shared with ESY staff. Parent/Guardian Communication Prepare and send parent notification letters regarding ESY eligibility, program details, and logistics. Serve as the main point of contact for parent inquiries, providing timely updates and addressing concerns. Facilitate communication between families and staff to ensure a smooth transition into the ESY program. Recruit, hire, and onboard qualified teachers, paraprofessionals, BTECs, TAs, and related services. Provide safety training and orientation for ESY staff, including program goals, expectations, and specific student needs. Create and distribute staff schedules, assignments, classroom rooms, and resources. On-Site Oversight and Support Monitor daily program operations to ensure adherence to plans and smooth service delivery. Provide on-site supervision, support staff, and address any issues that arise. Observe classrooms to ensure instructional quality and alignment with IEP goals. Compliance and Documentation Maintain accurate documentation of attendance, student progress, and staff performance. Ensure all services provided are documented in accordance with IEP requirements and district policies. Collect and compile data on student progress for end-of-program reporting. Post-Program Responsibilities Evaluate the program’s effectiveness and gather feedback from staff and families ( via a Survey). Meet with the Director of Student Service, Assistant Directors, and Department Heads to debrief. Answer any pending family/guardian questions/concerns. Ensure liaisons received copies of ESY progress reports.

Responsibilities

Planning, coordinating, facilitating, and supervising ESY
Develop a comprehensive ESY program plan, including scheduling, curriculum, and service delivery methods
Ensure the program aligns with students’ Individualized Education Programs (IEPs) and complies with legal requirements (e.g., IDEA)
Determine program locations and secure appropriate facilities and resources
Collaborate with the Director of Student Services, department heads, and school administrators to align ESY services with district goals
Coordinate with the transportation department to arrange van routes and schedules, ensuring students’ needs are met
Work closely with related service providers (e.g., speech therapists, and occupational therapists) to integrate required services into the ESY program
Ensure that information is shared with ESY staff
Prepare and send parent notification letters regarding ESY eligibility, program details, and logistics
Serve as the main point of contact for parent inquiries, providing timely updates and addressing concerns
Facilitate communication between families and staff to ensure a smooth transition into the ESY program
Recruit, hire, and onboard qualified teachers, paraprofessionals, BTECs, TAs, and related services
Provide safety training and orientation for ESY staff, including program goals, expectations, and specific student needs
Create and distribute staff schedules, assignments, classroom rooms, and resources
Monitor daily program operations to ensure adherence to plans and smooth service delivery
Provide on-site supervision, support staff, and address any issues that arise
Observe classrooms to ensure instructional quality and alignment with IEP goals
Maintain accurate documentation of attendance, student progress, and staff performance
Ensure all services provided are documented in accordance with IEP requirements and district policies
Collect and compile data on student progress for end-of-program reporting
Evaluate the program’s effectiveness and gather feedback from staff and families ( via a Survey)
Meet with the Director of Student Service, Assistant Directors, and Department Heads to debrief
Answer any pending family/guardian questions/concerns
Ensure liaisons received copies of ESY progress reports