Principal Administrative Coordinator

Pacific Northwest National Laboratory • Richland, WA

15h

About The Position

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.
Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus.
The Earth and Biological Sciences Directorate (EBSD) leads critical research in four areas: Atmospheric, Climate & Earth Sciences, Biological Sciences, Environmental Molecular Sciences, and Global Change. Our vision is to develop a predictive understanding of biological and Earth systems in transition. We aim to understand energy and material flows within the integrated Earth system; to understand, predict, and control the response of biosystems to environmental and/or genomic changes; and to Model the Earth system from the subsurface to the atmosphere.
The Environmental Molecular Sciences Division is comprised of 18 interdisciplinary research teams focused on deciphering molecular-level interactions driving biological and environmental processes across temporal and spatial scales. Through computational analysis and modeling, these findings contribute to predictive understanding of how systems respond to environmental perturbations thus enabling solutions to the nation’s energy, environmental, and human health challenges. The division also manages the Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus that accelerates the research of scientists around the world by providing access to world-class expertise, instrumentation, and computational resources.

The Principal Administrative Coordinator for Environmental Molecular Sciences Division (EMSD) and the Environmental Molecular Sciences Laboratory (EMSL) User Facility. Provide high-level, complex support to the EMSD Division Director/EMSL Director, and serves as an active and engaged member of the EMSL leadership team. Primary responsibilities include supporting the Division Director/EMSL Director, serving as the lead administrator for the division administrative team, and partnering with members of the leadership team to ensure smooth operation of the division and user facility. This role serves as the division’s focal point for activities and actions required to manage the division office, including being a resource for division staff, and provides administrative assistance in support of program management activities for the User Facility.

Requirements

• High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
• AA degree or higher and 10 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel

Nice To Haves

• Experience supporting at a Director or Executive level manager strongly preferred.
• A minimum of three years of PNNL administrative experience.
• A history of effectively performing complex administrative tasks with competing priorities; tracking and initiating actions efficiently and appropriately for a wide diversity of assignments; and working effectively in a dynamic, demanding, and sensitive environment.
• Experience with functioning in a high-paced environment.
• Experience in planning meetings, coordinating travel and formatting presentations.
• Experience base should clearly demonstrate high proficiency in office management, administrative skills, attention to detail, responsiveness, organization, work prioritization, judgement, discretion, conflict resolution, hosting senior visitors, and independent action and follow-through.
• Strong interpersonal skills to positively interact and team with a wide variety of staff and sponsors are crucial to this position.

Responsibilities

• Managing complex calendars and schedules
• Tracking action items for and from the Division Director/EMSL Director through completion
• Assisting with preparation for meetings, presentations, internal and external reports, reviews, and other documents
• Managing travel arrangements and subsequent expense reports
• Assisting with hosting visitors, interviewees, onsite workshops, seminars and other related events
• Reviewing and triaging Division Director/EMSL Director’s email as necessary
• Leading the division administrative team by providing mentoring, training and support as needed, and assisting with balancing workloads across the team
• Excellent written and verbal communication skills.
• Ability to communicate effectively with a diverse population, including clients, sponsors and senior managers.
• Extensive working knowledge of departmental and company policies, procedures and practices.
• Demonstrated ability and interest in testing and adapting new platforms and technologies related to administrative work.
• Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.
• Using experience and good judgment to take initiative in facilitating programs, policies and procedures.
• Deal professionally with sensitive and confidential matters and materials.
• Manage day-to-day administrative processes associated with office and team coordination with little to no supervisory input.
• Ability to provide oversight, guidance, and training to less senior or new staff when necessary.
• Demonstrated experience with standard office equipment, including MS Office Suite
• Demonstrated ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement.
• Exceptional discretion and good judgement

Benefits

• Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan and may enroll in our 401 (k) savings plan with company match. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Principal
• Education Level: High school or GED