Principal General Clerk II - Fitchburg

Commonwealth of Massachusetts • West Boylston, MA

4d

About The Position

Performs complex clerical and administrative support in assisting a department head or supervisor to discharge the duties of the office; all other related work as required.

Requirements

• High school graduation including or supplemented by courses in typing and secretarial sciences, associates degree desirable
• Four (4) years of experience in general clerical and secretarial work, with government experience preferred; or any equivalent combination of education and experience.
• Ability to become certified in cardiopulmonary resuscitation (CPR).
• Incumbent may require certification in urinalysis testing.
• Thorough knowledge of office practices and procedures.
• Knowledge of general computer applications, helpful.
• Comprehensive knowledge of the correctional facility’s policies and procedures relating to inmates.
• Work functions require the exercise of considerable judgment and a broad knowledge of department operations.
• Ability to independently make decisions and solve problems.
• Ability to organize time and work.
• Ability to deal effectively and tactfully with the public and professional and non-professional staff.
• Ability to operate various types of office equipment; may be required to operate urinalysis machine.
• Excellent secretarial and office skills.
• Skill in typing and shorthand.
• Skill in operating all of the standard office equipment.
• Minimal physical effort generally required.
• Ability to operate a keyboard at efficient speed and view computer screens for extended periods of time.
• Specific vision requirements include close vision and the ability to adjust focus.

Responsibilities

• Responsible for a variety of projects and activities requiring comprehensive knowledge of department's activities and familiarity with laws, procedures, rules and regulations.
• Assists clerical and professional staff as necessary; responsible for ensuring smooth running of daily operations; may review clerical work; assists others with their work; may train clerical staff; fills in for absent clerical employees.
• Assists staff, public and other departments in the furnishing of information and resolution of problems; researches questions; handles unusual or difficult situations.
• Performs data entry work entering various information and data into the computer system such as State Boards, mittimus data, inmate identification numbers, and other general inmate information; prints information and reports as directed.
• Assists department head with special projects and numerous administrative tasks; prepares and types a variety of reports, forms, records, memorandum, correspondence and other materials; performs data and word processing where appropriate.
• Performs miscellaneous secretarial duties such as sorting mail, copying materials, maintaining files, scheduling appointments, answering the telephone; performs miscellaneous clerical work as directed such as maintaining statistical records and lists, arranging for transportation of inmates, and reviewing documents for accuracy.
• Makes frequent contacts with attorneys, police departments, the general public, other departments, other correctional facilities, state and federal agencies, and representatives of outside organizations.
• Performs similar or related work as required or as situation dictates.

What This Job Offers

• Job Type: Full-time
• Career Level: Principal
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees