Principal Project Analyst

City and County of San Francisco•San Francisco, CA

10d

About The Position

This position serves as a Principal Project Analyst responsible for overseeing and supporting departmental relocations, tenant improvements, and capital projects from concept through completion. The role focuses on ensuring projects are delivered on time, within budget, and in alignment with City standards, objectives, and regulatory requirements.

Requirements

Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work.
Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution: Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years).
Thirty (30) semester units or forty-five (45) quarter units equal one year.
One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week).
Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.

Nice To Haves

Project Management Expertise: Demonstrated experience managing complex capital projects, departmental relocations, or tenant improvements in a public sector or large institutional setting.
Technical Proficiency: Proficiency in project management tools and software (e.g., Microsoft Project, Smartsheet, Excel, Power BI, or similar platforms).
Public Sector Knowledge: Familiarity with San Francisco’s public contracting, permitting, and capital project delivery processes.
Analytical Skills: Strong ability to analyze project data, budgets, and performance metrics to inform decision-making and improve outcomes.
Communication Skills: Excellent written and verbal communication skills, including experience preparing executive-level reports, presentations, and stakeholder updates.
Collaboration & Leadership: Proven ability to lead cross-functional teams and coordinate with multiple departments, consultants, and contractors.
Process Improvement: Experience developing or refining project management processes, templates, or documentation standards.
Certifications (Preferred): Possession of a Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or similar certification.

Responsibilities

Coordinate departmental relocations, tenant improvements, and capital projects from planning through completion, assisting in defining project scopes, schedules, and budgets to align with City standards and objectives.
Lead coordination of complex, multi-departmental projects and contribute to long-term capital improvement and facility planning efforts.
Develop a thorough understanding of public sector contracting, permitting, and capital project lifecycles to ensure effective project execution.
Track project milestones, budgets, and deliverables while preparing progress and performance reports for internal and external stakeholders.
Evaluate existing project management processes and documentation practices, identifying and implementing improvements for greater efficiency and standardization.
Maintain compliance with all applicable regulations, policies, and reporting requirements through accurate documentation and recordkeeping.
Support the development and maintenance of project tracking tools, templates, and dashboards to improve transparency and performance monitoring.
Serve as a liaison between City departments such as Public Works and Finance to facilitate project approvals, contracting, and coordination.
Support contract administration, monitor consultant and contractor performance, and ensure deliverables meet established scope, quality, and schedule expectations.
Prepare executive-level presentations, reports, and communications summarizing project status, risks, and performance outcomes.
Develop and refine templates, manuals, and reference materials to support consistent project management practices.
Analyze portfolio-wide project data to identify trends, risks, and opportunities for improvement, and develop recommendations to enhance project delivery and resource utilization.