Procurement Admin Assistant (Part-time)

Associated Grocers of New England•Pembroke, NH

17h•Onsite

About The Position

Provides administrative support to the Center Store Procurement. Establishes, develops, maintains and updates filing system (both paper and electronic) for the merchandisers and buyers Retrieves information from files when needed. Establishes, develops, maintains and updates library of documents. Organizes and prioritizes large volumes of information and calls. This includes responding to regularly occurring requests for information and answering phones, taking messages or fields/answers all routine and non-routine questions. Works independently and within a team on special nonrecurring and ongoing projects. Data entry of price changes, ads plan information and deal sheets. Assists Buyers with purchase orders as needed, including but not limited to liaison with vendors and brokers regarding: PO transmittal (EDI), order status, inbound freight and problem resolution. Merchandising programs processing and tracking: Process deal sheets, check for errors, track information (deal levels, flat fees, volumes, price points, etc.). Perform day-to-day administrative tasks such as maintaining files and processing paperwork. Ensure item data integrity by maintaining and updating system information such as pricing, purchases and customer deals. E-mails and faxes purchase orders. Confirms that purchase orders sent EDI have processed appropriately. Creating and communicating weekly customer communications, such as bulletins and seasonal brochures. Communicates with vendors regarding billing and inventory reports. Other duties as assigned or required to help meet business objectives.

Requirements

Must have knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience.
Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software. (Proficient in Excel is a must)
Must have great interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact and diplomacy.
Analytical ability is needed to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must have strength in multi-tasking projects along with office/division responsibilities.
Must be organized.
Must have a positive, proactive, enthusiastic attitude.
Works well with diverse personalities and blend with all personality types.

Responsibilities

Provides administrative support to the Center Store Procurement
Establishes, develops, maintains and updates filing system (both paper and electronic) for the merchandisers and buyers
Retrieves information from files when needed
Establishes, develops, maintains and updates library of documents
Organizes and prioritizes large volumes of information and calls
Data entry of price changes, ads plan information and deal sheets
Assists Buyers with purchase orders as needed
Merchandising programs processing and tracking
Perform day-to-day administrative tasks such as maintaining files and processing paperwork
Ensure item data integrity by maintaining and updating system information such as pricing, purchases and customer deals
E-mails and faxes purchase orders
Confirms that purchase orders sent EDI have processed appropriately
Creating and communicating weekly customer communications, such as bulletins and seasonal brochures
Communicates with vendors regarding billing and inventory reports
Other duties as assigned or required to help meet business objectives