Procurement Administrator

Christian Care Ministry • Melbourne, FL

2d • $59,500 - $81,000 • Onsite

About The Position

One of Christian Care Ministry's core values is to excel through stewardship. The Procurement Administrator is a key contributor to the practice of this value. This position involves making the best use of ministry funds when it comes to operational purchasing.
The Procurement Administrator participates in managing Christian Care Ministry’s purchasing program to include a full range of procurement activities and functions. This role establishes and maintains professional relationships with suppliers and consultants to source, bid, negotiate, select, and approve purchases. The Procurement Administrator interacts with suppliers, internal customers and the Legal Department to ensure supplier quality, historical continuity, reduced risk, and the best possible service for the Ministry. This position also entails resolving discrepancies between purchase orders and invoices and/or problems involving delivery dates, delays, damages, shorts, incorrect merchandise, incomplete orders & non-deliveries.

Requirements

• Possesses a knowledge of the purchasing function
• Ability to manage an entire order, from requisition approval, to PO creation to the payment process, including order receiving, as appropriate, as well as reconciling credit card purchases
• Proven ability for continuous improvement/value-add and a strong advocate for best processes
• Strong interpersonal skills; Able to forge internal customer and external supplier relationships
• General knowledge of contracting procedures and language and price/cost analysis
• General knowledge of contract administration principles, policies, regulations, and procedures to administer basic contracts
• Strong analytical skills – ability to diagnose complex problems and issues with data not easily understood
• Strong computer skills, including Excel, Word, PowerPoint as well as systems such as NetSuite and DocuSign
• Planning and Organizing – ability to work effectively without supervision – self-starter
• Data Collection & Analysis – provide effective and efficient collection and distribution of data without the need for supervision
• Five or more years of prior experience in procurement-related or similar field required

Nice To Haves

• Bachelor’s degree in Business or other related field preferred

Responsibilities

• Interface with suppliers for quotes and negotiations
• Perform due diligence and risk assessments of every purchase
• Prepare and review purchase orders (including those paid via Ministry credit cards) and agreements through the appropriate approval and authorization processes and systems
• Manage, plan, and oversee purchasing initiatives
• Negotiate with suppliers on the status of purchase orders, pricing, payment terms, expedite, defer or cancel orders when necessary
• Maintain procurement records such as agreements and any associated supporting documentation
• Support the Procurement Manager in the continual training of internal customers on the various processes and the importance of them
• Ensure the confidentiality and security of all contract and purchasing files
• Input all changes into the purchasing system, including supplier information, purchase orders, and other applicable system updates
• Contribute to the exercise and expression of the Ministry’s Christian beliefs
• All other duties as assigned

Benefits

• 100% paid Medical for employees/99% for family
• Generous employer Health Savings Account (HSA) contributions
• Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
• 6 weeks of paid parental leave (for both mom and dad)
• Dental - two plans to choose from
• Vision
• Short-term Disability
• Accident, Critical Illness, Hospital Indemnity
• 401(k) – up to 4% match on ROTH or Traditional contributions
• Generous paid-time off and 11 paid holidays
• Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo
• Employee Assistance Program including no cost, in-person mental health visits and employee discounts
• Monetary Anniversary Awards Program
• Monetary Birthday Awards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level