Procurement Analyst

City of New York•New York City, NY

About The Position

The Department of Sanitation (DSNY) keeps New York City clean, safe, and healthy by collecting, recycling, and disposing of waste, cleaning streets, attacking the scourge of illegal dumping, and clearing snow and ice. The Department operates 59 district garages and manages a fleet of more than 2,000 rear-loading collection trucks, 450 mechanical brooms, 705 salt spreaders, and several dozen bike lane operations machines. Under the Adams Administration, the Department is aggressively cleaning more parts of the City than ever before, including over 1,000 long-ignored areas spread across every neighborhood. With the highest wintertime uniformed headcount in 20 years, DSNY is more equipped than ever to remove snow and ice from the approximately 19,000 lane-miles of City streets. The primary responsibilities will include the following:

Requirements

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Prepares solicitation documents required for all methods of procurement of routine or moderate complexity. May develop descriptions and specifications in order to establish routine requirement/system contracts for City or Agency-wide use.
Reviews all solicitation documents submitted by contractors to ensure conformity to solicitation requirements and prepares summary analyses and recommendations for supervisory staff. May provide technical assistance to contractors in preparing responses to solicitations.
Monitors the operations of funded programs to ensure contract compliance and assists contractors in developing more efficient/effective approaches to program administration.
Reviews statistical and budgetary data submitted by contract agencies. Prepares fiscal summary reports; may make recommendations to supervisory staff concerning provision of additional funding or defunding of existing programs/contracts. May assist in developing research methods and instruments; carries out research projects. Reviews bids and quotations to determine most reasonable price in relation to market conditions; examines samples of items to determine compliance with specifications or standards, accepting substitute items when appropriate.
Analyzes and provides information on vendors' and contractors past performance, financial status and other factors which might affect delivery, timeliness or quality of contracted goods and services.
Makes recommendations for contract awards, including sole source contracts, contract modifications, buy-against transactions and formal requests for time extensions for procurement activities of greater complexity and scope.
Reviews recommendations and procurement documentation prepared by subordinates.
May supervise subordinate staff.
May directly monitor the contractor's performance to ensure contract compliance or assist contract monitors in a consultative capacity. Makes final evaluation of contract performance at expiration of contract.
In the temporary absence of the supervisor, may perform the duties of that position.
Navigate the City’s Passport Procurement system and occasionally assist in providing hands on guidance to others.