Procurement Assistant- Commercial Services

Kalos Services Inc.•Clermont, FL

1h•$22 - $26

About The Position

The Procurement Assistant reports to the Department Director and is responsible for supporting all procurement activities related to commercial HVAC and refrigeration equipment and parts. This position demands a strong focus on maintaining excellent relationships with suppliers and internal stakeholders, integrity, and excellent time management to fulfill orders on time while managing costs. The position will generally require reporting to work Monday through Friday from 8:00 a.m. until 4:30 p.m. with a 30-minute lunch break. Overtime may be required. This position requires basic knowledge of purchasing, spreadsheets, and electronic communication with suppliers and internal stakeholders.

Requirements

Minimum 2 years experience in a similar role, preferably within the HVAC or refrigeration industry preferred.
High school diploma or equivalent; Associate's degree in Business or a related field preferred.
Strong integrity and ethical grounding.
Excellent communication skills, both verbal and written.
High proficiency in spreadsheet software, such as Microsoft Excel or Google Sheets.
Ability to manage multiple tasks and projects concurrently, with excellent attention to detail.
Strong interpersonal skills and a customer service orientation, with the ability to interact effectively at all levels within the organization.
Must be a self-starter with the ability to work independently.

Nice To Haves

preferably within the HVAC or refrigeration industry preferred.
Associate's degree in Business or a related field preferred.

Responsibilities

Vendor Relationship Management: Establish and maintain relationships with key vendors, ensuring high-quality goods and timely delivery.
Order Management: Assist in processing purchase orders, tracking deliveries, and managing inventory levels.
Cost Control: Work closely with the Procurement Manager to evaluate supplier quotes and contracts to ensure cost-effectiveness.
Spreadsheet Management: Utilize spreadsheets to track, analyze, and report on key procurement metrics.
Quality Assurance: Ensure the quality of all received parts through rigorous checking procedures.
Internal Communication: Serve as the liaison between procurement and other departments, ensuring clear and accurate communication.
Problem-Solving: Address and resolve any issues related to orders, shipping, or quality.
Documentation: Maintain all procurement documents such as invoices, delivery notes, and supplier contracts in an organized manner.
Policy Compliance: Ensure all procurement activities adhere to relevant laws, regulations, and company policies.
Continuous Improvement: Proactively identify and implement opportunities for process and cost optimization.
Coordinate with the Warehouse team to review in-house stock and/or identify materials returned from previous projects that can be reused before purchasing new items

Benefits

$500 deductible with significant savings—our employees pay 58% less for insurance than the average employer in Florida.
Direct Primary Care membership for same-day or next-day appointments.
$0 Copays for Primary Care visits, Diagnostic Medical Imaging, and Mail-Order Pharmacy (250+ brand/specialty medications).
Access to a Care Concierge Team to help you navigate healthcare, schedule appointments and manage your medical bills.
$0 copays for Mental Health Counseling.
Full coverage for preventive care.
$10 for exams and $25 for lenses.
$10,000 in free life insurance for all employees, with options for additional life and accident insurance.
Short-term and long-term disability coverage.
24/7 telemedicine access.
Free cancer treatment with select providers.
Free Employee Assistance Program (EAP) for personal support.