Procurement Manager, Bureau of Public Health Clinics

City of New York • Long Island City, NY

1d

About The Position

The Bureau of Public Health Clinics (BPHC) mission is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis and provide immunization and sexual health services regardless of ability to pay or immigration status. BPHC provides direct clinic services to people seeking health care; monitors disease trends; provides education and training to service providers and community groups; conducts research; and develops policies and programs to deliver high quality clinical care which best serve New Yorkers This individual will be responsible for conducting assigned research, investigations, and analyzing data pertaining to usage of various goods and services utilized within the Bureau's clinics.

Requirements

• For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
• To be appointed to Assignment Level II and above, candidates must have:
• A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
• A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above.
• Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.
• NOTE: Probationary Period Appointments to this position are subject to a minimum probationary period of one year.

Responsibilities

• Conduct assigned research, investigations, and analysis of data pertaining to usage of various goods and services related to treatment, harm reduction and public health service delivery utilized within the Bureau's clinics to analyze specific problems and assist with the execution of problem-solving initiatives.
• Work with City Tax Levy (CTL) and Grant funding team on Other than Personnel (OTPS) budget, including monitor of procurement and grant deadlines and tracking of expenses
• Develop, analyze and evaluate reports on funding liquidation via CTL and Grant along with procurement needs of the program.
• Utilize internal and citywide systems and tools such as PassPort, Contrak Purchasing to support research and analysis.
• Maintain Liquidation Reports, writes, and conducts presentations based on CTL and Grant liquidation of contracts and purchase orders throughout the FY emphasizing the key impacts of the public health initiatives carried out by the program.
• Utilize internal and citywide systems and tools such as PassPort, Contrak Purchasing to support research and analysis.
• Assist with and conducts assigned research, investigations, and analyze data pertaining to usage of various goods and services utilized within the Bureau's clinics to analyze specific problems and assist with the execution of problem-solving initiatives.
• Assist in purchasing contraception to support Women’s Reproductive Services, treatment programs, and services.
• Assist in purchasing medical equipment ranging from ultrasound machine to x-ray machines to help analyze and manage imaging, clinical data and support knowledge for patient care, health education, administration, and research.
• Assist in purchase services relates to Behavioral health and trainings related to improve the prevention, treatment, care, and quality of life for people with or at risk of HIV or other infections and their associated health conditions through health education and information.
• Prepare and review purchase requisitions, procurements, and contract documents for the Bureau of Public Health Clinics (Sexual Health, Immunization and Chest Clinics). Receive and review procurement requests from BPHC clinic staff.
• Monitor and liaise with various groups including internal Public Health clients and external community groups and vendors regarding orders requested and supplied to ensure clinical operations addressing disproportionate healthcare inequities in the various high morbidity neighborhoods of New York City.
• Provide staffing oversight to manage PHC procurement, reviewing purchase requisitions, procurements, and contract documents for submission to ACCO ensuring adherence to PPB rules
• Work with program staff and ACCO to draft and submit RFP's related to goods and services needed for clinical operations
• Approve, prepare and assist with receiving reports for vendor payments to Internal Accounting Unit
• Ensure timely liquidation and manage spend down of fiscal year expenses.
• Manage BPHC credit card purchases, including verification of purchase amounts charged, work with internal Fiscal Department to process payment.
• Follow-up with vendors on issues regarding delivery of goods and services
• Assure purchase orders are accurately tracked, and all discrepancies are brought to the attention of the Senior Director
• Utilize Internal Agency systems in the processing, review and approval of procurement actions and contract awards
• Assist in the preparation of Financial Reports
• Act as a liaison and attend meetings between BPHC and various DOHMH units and outside vendors
• Perform other ad-hoc assignments, as requested by the Senior Director of Budgets and Procurement.

Benefits

• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees