Procurement Operations Analyst

QTS Data Centers•Duluth, GA

12d

About The Position

The Procurement Operations Analyst is responsible for the supplier management lifecycle and support of supplier-facing applications. This role will function as the central point of contact for suppliers, and QTS employees who desire to initiate a new supplier relationship or update an existing supplier relationship. This person will be responsible for effectively supporting suppliers to maximize the relationship value to the organization. RESPONSIBILITIES, other duties may be assigned. Support the Procurement organization through completion of procurement functions utilizing various enterprise systems. Review, modify and approve purchase requisitions and purchase orders. Assist Category Sourcing in the execution of business/service contracts. Strengthen the Procurement organization by collaboratively identifying and implementing improved processes that deliver value while reducing risk and achieving high compliance standards. Support procurement strategies to maximize cost savings and minimize risk by helping guide employees toward appropriate buying channels (e.g. VARs, vendors with rebate programs). Assist in the maintenance and implementation of digital vendor catalogs in procurement systems, ensuring proper usage, user access, and pricing. Drive efficiencies by assisting with the onboarding and support of suppliers related to purchase order information, shipping and receiving inquiries, and self-submittal of invoices. Act as a data steward regarding procurement and inventory data, ensuring necessary information for meaningful data analysis from procurement systems. Establish efficient and repeatable data cleansing and classification capabilities. Perform research and analysis using relevant systems and Microsoft Excel, transforming raw data into information to be used for executive level business decisions. Aid company employees with ad-hoc research and reporting of vendor spend, shipping and return inquiries, and invoice management. Support supplier savings tracking and business updates. Partner with Accounts Payable department, suppliers, and various internal teams to ensure timely resolution of payment obligations. Provide support for special projects, including vendor audit, reporting, and research. Assist company employees with understanding and adhering to the global procurement process, including system usage, policies, and helping navigate the approval process. Create and maintain educational documentation for dissemination to internal and external audiences on process, policy and procurement system usage. Serve as a liaison between the Procurement organization and internal user departments.

Requirements

Bachelor’s degree in Procurement, Supply-Chain, Engineering, Business Administration, Management, Operations or Finance.
Two or more years of relevant experience in Sourcing / Procurement / Supply-Chain, Account Management, or other roles demonstrating relationship building and maintenance.
Demonstrates critical thinking, reasoning skills, and strong attention to detail while working in a fast-paced environment that requires the ability to prioritize and multi-task.
Strong analytical skills.
Inquisitive in nature.
Ability to apply change management and consulting skills/knowledge and expertise.
Excellent communication and presentation skills, both written and verbal.
Strategic thinker, high degree of business acumen and interpersonal skills.
Skilled in building relationships with key stakeholders.
Ability to resolve conflicts and solve problems.
Self-motivated and goal driven.

Responsibilities

Support the Procurement organization through completion of procurement functions utilizing various enterprise systems.
Review, modify and approve purchase requisitions and purchase orders.
Assist Category Sourcing in the execution of business/service contracts.
Strengthen the Procurement organization by collaboratively identifying and implementing improved processes that deliver value while reducing risk and achieving high compliance standards.
Support procurement strategies to maximize cost savings and minimize risk by helping guide employees toward appropriate buying channels (e.g. VARs, vendors with rebate programs).
Assist in the maintenance and implementation of digital vendor catalogs in procurement systems, ensuring proper usage, user access, and pricing.
Drive efficiencies by assisting with the onboarding and support of suppliers related to purchase order information, shipping and receiving inquiries, and self-submittal of invoices.
Act as a data steward regarding procurement and inventory data, ensuring necessary information for meaningful data analysis from procurement systems.
Establish efficient and repeatable data cleansing and classification capabilities.
Perform research and analysis using relevant systems and Microsoft Excel, transforming raw data into information to be used for executive level business decisions.
Aid company employees with ad-hoc research and reporting of vendor spend, shipping and return inquiries, and invoice management.
Support supplier savings tracking and business updates.
Partner with Accounts Payable department, suppliers, and various internal teams to ensure timely resolution of payment obligations.
Provide support for special projects, including vendor audit, reporting, and research.
Assist company employees with understanding and adhering to the global procurement process, including system usage, policies, and helping navigate the approval process.
Create and maintain educational documentation for dissemination to internal and external audiences on process, policy and procurement system usage.
Serve as a liaison between the Procurement organization and internal user departments.