Procurement Operations Specialist

Tenax Aerospace•Ridgeland, MS

10d

About The Position

We are seeking a detail-oriented and proactive Procurement Operations Specialist to manage purchasing activities, optimize vendor relationships, and ensure timely and cost-effective acquisition of goods and services. The ideal candidate will have hands-on experience with NetSuite ERP , strong time-management skills, and a strategic mindset for process management.

Requirements

Experience in procurement, purchasing, or purchase order process management.
Experience with NetSuite ERP is highly preferred.
Strong analytical, organizational, and communication skills.
Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
Associate’s degree in Business or a related field, or 3+ years of relevant procurement/NetSuite experience required.

Responsibilities

Purchase Order Process Management Oversee the end‑to‑end purchase order lifecycle, including creation, routing, approval management, modification and receiving within NetSuite.
Manage and validate purchase requisitions to ensure accuracy, policy compliance, and alignment with operational needs.
Enforce adherence to company purchasing policies, approval thresholds, and documentation standards.
Vendor Coordination & Documentation Lead the vendor onboarding process by collecting required documentation, establishing net terms, and ensuring accurate vendor setup in NetSuite.
Maintain current vendor records by communicating updates to accounting and ensuring system accuracy.
Build and strengthen relationships with aviation suppliers, FBOs, OEMs, MRO partners, etc. to support operational readiness.
Research and resolve PO‑to‑invoice discrepancies with Tenax personnel and Vendors to eliminate delays and prevent billing issues.
Invoice Lifecycle Tracking & Reporting Monitor the full invoice lifecycle—from receipt to approval and payment—and identify bottlenecks impacting processing time.
Perform cycle time analysis to evaluate internal delays (e.g., approvals, missing documentation) and recommend improvements.
Identify opportunities for workflow enhancements or automation to increase processing efficiency and accuracy.
Maintain comprehensive digital records of procurement activities, communication threads, and approval documentation.
Cross‑Functional Collaboration Partner closely with Finance and Accounts Payable to ensure vendor payments are completed on or before due dates.
Work with the Maintenance and Finance teams to align procurement timelines with operational schedules.