Procurement Specialist - Transit/Rail
About The Position
AECOM is seeking Procurement Specialist’s for one of our offices in Sacramento, CA. This role will support the efficient execution for managing, preparing, and analyzing contracts and procurement agreements. The Procurement Specialist plays a critical role in supporting and coordinating procurement activities in collaboration with government transit/rail entities. This position manages, prepares, and analyzes contracts and procurement agreements, ensuring compliance with applicable laws and regulations while mitigating risk. Through cross-departmental collaboration, the role supports clear, enforceable contracts that advance the strategic objectives. Provides knowledge and utilization of both efficient procurement processes, market research, and good business management to ensure timely delivery of goods and services to the customer Supports innovative cost and time efficient strategies in decision-making in the acquisition process Supports the contracting approach to be taken that will best satisfy the requirement. Determines the type of contract best suited to the requirement, developed by the appropriate special clauses and terms and conditions applicable to the solicitation Coordinates cost and price analysis for all negotiations and supporting documentation for price fair and reasonableness determinations Throughout the life of the A/E, supply, construction, information technology, utility and service contract, maintains liaison with the contractor to interpret contractual obligations and provide problem resolution under the direction of the Contract Manager Coordinating with legal, finance, and other departments ensuring compliance with legal and regulatory requirements Supports the implementation of contract management policies and procedures, and identifying areas for improvement Support the monitoring of contract execution to ensure obligations are met, while maintaining detailed records of contract documents and communications Providing training and guidance on contract-related issues to teammates/staff Collaborate with internal stakeholders across departments to ensure contracts align with business objectives and risk tolerance Support in compliance with legal and regulatory requirements, as well as internal CAHSR policies and regulations Under management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk Under management’s supervision, reviews, modifies, and negotiates contract terms and conditions to mitigate risk Prepares, maintains and reviews purchasing files, reports and price lists. Prepares purchase orders and sends copies to suppliers and to departments originating requests Actively aware of safety in day-to-day activities Responds to customer and supplier inquiries about order status, changes, or cancellations in a timely manner supporting CAHSR needs Under management’s supervision, compares prices, specifications, and delivery dates to determine the best acquisition method, while preparing all PreAward/PreSolicitation documentation Tracks the status of requisitions, contracts, and orders Contributes to the overall success of the AECOM and CAHSR office by performing all other duties and responsibilities as assigned
Requirements
- BA/BS + 6 years of relevant experience or demonstrated equivalency of experience and or education.
Nice To Haves
- Master’s Degree/Juris Doctorate
- FAC-C Professional, FAC-C Level II or III, or equivalent
- Minimum five (5) years’ experience in contract management, the principles, contractual terms, pricing structures, pricing tools and data systems, negotiation, project support, finance, contracting, or proposals.
- Strong presentation skills and the ability to effectively communicate in writing and in person.
- Demonstrated well-developed organizational and time-management skills and proven ability to prioritize multiple demands and meet established deadlines and commitments.
- Demonstrated leadership skills as well as the ability to manage multiple priorities within strict deadlines in a fast-paced environment.
- Experience with civil infrastructure, transit, and or rail programs
Responsibilities
- Managing, preparing, and analyzing contracts and procurement agreements
- Supporting and coordinating procurement activities in collaboration with government transit/rail entities
- Ensuring compliance with applicable laws and regulations while mitigating risk
- Supporting clear, enforceable contracts that advance the strategic objectives
- Providing knowledge and utilization of both efficient procurement processes, market research, and good business management
- Supporting innovative cost and time efficient strategies in decision-making in the acquisition process
- Supporting the contracting approach to be taken that will best satisfy the requirement
- Coordinating cost and price analysis for all negotiations and supporting documentation for price fair and reasonableness determinations
- Maintaining liaison with the contractor to interpret contractual obligations and provide problem resolution
- Coordinating with legal, finance, and other departments ensuring compliance with legal and regulatory requirements
- Supporting the implementation of contract management policies and procedures, and identifying areas for improvement
- Supporting the monitoring of contract execution to ensure obligations are met, while maintaining detailed records of contract documents and communications
- Providing training and guidance on contract-related issues to teammates/staff
- Collaborating with internal stakeholders across departments to ensure contracts align with business objectives and risk tolerance
- Supporting in compliance with legal and regulatory requirements, as well as internal CAHSR policies and regulations
- Coordinating review of developed customized contract drafts by stakeholders to mitigate risk
- Reviewing, modifying, and negotiating contract terms and conditions to mitigate risk
- Preparing, maintaining and reviews purchasing files, reports and price lists
- Preparing purchase orders and sends copies to suppliers and to departments originating requests
- Responding to customer and supplier inquiries about order status, changes, or cancellations in a timely manner supporting CAHSR needs
- Comparing prices, specifications, and delivery dates to determine the best acquisition method, while preparing all PreAward/PreSolicitation documentation
- Tracking the status of requisitions, contracts, and orders
- Contributing to the overall success of the AECOM and CAHSR office by performing all other duties and responsibilities as assigned
Benefits
- AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
