Procurement Specialist

Avantor • Philadelphia, PA

12d • $23 - $25 • Onsite

About The Position

In this role, you will report to the Site Manager and will work closely with the Avantor’s Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.
As an Onsite Procurement Specialist/Buyer, you’ll be embedded at customer facilities to ensure the seamless coordination of inventory and material operations. This role supports laboratory and production environments by managing sourcing, procurement, and logistics of essential materials, including consumables, chemicals, solvents, and reagents. You’ll be the operational backbone of our onsite services, helping our customers maintain efficiency, compliance, and scientific progress. In this role, you will:
Coordinate and streamline workflows related to inventory and material management.
Support procurement and planning functions, ensuring timely and compliant delivery of materials.
Maintain strong relationships with vendors and internal departments to optimize cost, quality, and delivery timelines.
Ensure alignment with regulatory standards, including FDA, CGMP, and ISO9001.
Collaborate with Avantor’s broader service and sourcing teams to deliver integrated solutions.
Source, procure, and coordinate delivery of critical lab and production materials.
Manage inventory levels, reorder points, and replenishment cycles using Avantor and customer systems.
Assist in supplier qualification, contract interpretation, and compliance documentation.
Support emergency deliveries and installation of materials.
Maintain standing orders and manage engineering change notifications.
Provide reporting on material planning, open orders, and performance metrics.
Resolve non-conformance issues and document supplier corrective actions.
Facilitate audit support and vendor engagement activities.
Collect, document, and report operational data and observations.
Maintain >95% inventory accuracy across managed categories.
Ensure 100% compliance with regulatory and safety standards.
Deliver monthly reports on inventory levels, supplier performance, and cost savings.
Perform other duties as assigned.
Resolve procurement issues within 48 hours of escalation.
Maintain positive customer satisfaction scores through responsive service and communication.

Requirements

• 1–2 years in procurement, inventory management, or lab operations required.
• SAP, MS Office Suite (Excel, Access), and digital procurement platforms preferred.
• Collaboration Tool: Microsoft Teams experience preferred
• Formal training in problem-solving methodologies is preferred.
• Familiarity with FDA, CGMP, and ISO standards.
• Strong understanding of lab operations and material workflows.
• Ability to independently solve complex problems using operational insights.
• Excellent organizational and multitasking skills.
• Effective communicator with strong interpersonal and negotiation abilities.
• Proficient in data analysis and reporting,
• Proficiency with MS Office Suite (Expert-level skills in Excel)
• SAP experience is highly desirable.
• Knowledge of contracts and supplier management best practices.
• Comfortable working in highly regulated environments.

Nice To Haves

• High school diploma required; Associate’s or Bachelor’s degree in Supply Chain, Logistics, Life Sciences, or related field preferred.

Responsibilities

• Coordinate and streamline workflows related to inventory and material management.
• Support procurement and planning functions, ensuring timely and compliant delivery of materials.
• Maintain strong relationships with vendors and internal departments to optimize cost, quality, and delivery timelines.
• Ensure alignment with regulatory standards, including FDA, CGMP, and ISO9001.
• Collaborate with Avantor’s broader service and sourcing teams to deliver integrated solutions.
• Source, procure, and coordinate delivery of critical lab and production materials.
• Manage inventory levels, reorder points, and replenishment cycles using Avantor and customer systems.
• Assist in supplier qualification, contract interpretation, and compliance documentation.
• Support emergency deliveries and installation of materials.
• Maintain standing orders and manage engineering change notifications.
• Provide reporting on material planning, open orders, and performance metrics.
• Resolve non-conformance issues and document supplier corrective actions.
• Facilitate audit support and vendor engagement activities.
• Collect, document, and report operational data and observations.
• Maintain >95% inventory accuracy across managed categories.
• Ensure 100% compliance with regulatory and safety standards.
• Deliver monthly reports on inventory levels, supplier performance, and cost savings.
• Perform other duties as assigned.
• Resolve procurement issues within 48 hours of escalation.
• Maintain positive customer satisfaction scores through responsive service and communication.

Benefits

• Health and Wellness: Medical, Dental, Vision, and Wellness programs
• Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance
• Recognition: Celebrate your peers and earn points to redeem for gifts and products

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED