PROCUREMENT SPECIALIST

State of Arkansas • Hill Township, AR

2d

About The Position

The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs. The Department of the Military is a drug-free workplace, this includes medical marajuna which is still considered a controlled substance under Federal Law. (Drug Free Workplace Act of 1988) Position InformationJob Series: ProcurementClassification: Procurement Specialist – Career PathClass Code: PPR04PPay Grade: SGS05Salary Range: $47,397- $70,148Job SummaryThe Procurement Specialist is responsible for assisting in the procurement of goods and services for state government operations. The Procurement Specialist will work under the supervision of senior procurement staff to ensure that procurement activities are carried out in compliance with state laws and regulations, while also promoting transparency, efficiency, and accountability in government procurement processes.

Requirements

• Ability to maintain accurate and thorough records, review documents carefully, and identify discrepancies or inconsistencies in procurement documents.
• Strong attention to detail when assisting with contracts, orders, and invoices
• Clear and effective written and verbal communication skills for interacting with internal teams, vendors, and other stakeholders.
• Ability to explain procurement requirements and provide status updates in a professional and clear manner.
• Bachelor’s degree in business administration, public administration, supply chain management, or a related field is required.

Responsibilities

• Support senior procurement staff in managing the procurement cycle, including requisitioning, issuing requests for proposals (RFPs), evaluating bids, and drafting purchase orders.
• Help ensure that procurement procedures are followed accurately and in a timely manner.
• Assist in preparing documentation related to vendor selection, contracts, and purchase agreements.
• Serve as a point of contact for vendors and suppliers, ensuring clear and consistent communication regarding procurement needs, requirements, and contract terms.
• Assist with the review of vendor proposals and contracts to ensure compliance with state specifications.
• Coordinate with vendors to track order statuses, delivery schedules, and ensure that goods and services are received as agreed upon.
• Maintain accurate records of procurement transactions, including purchase orders, contracts, and communications with vendors.
• Ensure that all procurement documents are properly filed and easily accessible for review or audit.
• Assist in tracking contract renewals, extensions, and modifications, ensuring that all contracts are up to date and compliant with state policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level