Procurement Specialist

Minnesota Judicial Branch•Saint Paul, MN

5d•Hybrid

About The Position

We are pleased to announce that the Finance Division within the State Court Administrator’s Office is looking for a Procurement Specialist. This position is responsible for implementing and monitoring compliance with MN Judicial Branch procurement and reimbursement policies, and to provide assistance, analysis, and support for the procurement and reimbursement functions.

Requirements

Associate's degree from an accredited college or university in accounting, finance, or related field and experience in bookkeeping, collections, or accounting or graduation from an approved high school or vocational school and considerable experience in bookkeeping, collections, or accounting.
May substitute an associate’s degree in accounting or related field, plus considerable public sector accounting experience with automated systems.
Extensive knowledge of governmental purchasing principles and practices.
Considerable knowledge of principles, theories and techniques of acquisition and materials management sufficient to prepare contracts, write specifications, evaluate and research products.
Thorough knowledge of the State's accounting system, SWIFT.
Must possess human relations and communication skills to work with a variety of levels of employees and customers in critical situations and to be able to relay knowledge and information to clients in terms they can understand and accept.
Ability to communicate effectively orally and in written format.
Considerable skill in development and use of spreadsheets and word processing packages.

Nice To Haves

Bachelor's degree from an accredited college or university in accounting or related field and some experience in accounting or finance in public sector with automated systems.
Experience with Minnesota's statewide accounting system, SWIFT.

Responsibilities

Provide procurement support to divisional staff at all levels, which includes processing purchase requests in the internal MJB eFinance System by ensuring compliance with policies and procedures. Create purchase orders in the statewide accounting system, SWIFT. Distribute and record fixed asset tag information.
Train employees/users of both internal and statewide accounting systems. Training includes both information about utilizing the system and processes that conform with policies and procedures.
Review business expense reimbursements for compliance with applicable policies and procedures and ensure all documentation has been included. Process reimbursements in the state's payroll system, SEMA4. Coordinate and train with employees and supervisors to ensure all policies and procedures are followed, information is accurate, and processes are effective and efficient.
Administrate the Judicial Branch's Purchasing Card (PCard) Program by reviewing and processing all cardholder applications (opening and closing accounts). Unblock MC codes for time sensitive purchases such as catering. Ensure various monthly reports are generated and reviewed by appropriate staff.
Develop, recommend, implement, and continually review judicial branch procurement and reimbursement policies and procedures; ensure conformity with appropriate statutes and regulations.