Procurement Specialist

Town of Burlington•Burlington, MA

1d•$32 - $45

About The Position

Reporting to the Town Engineer, the Procurement Specialist-DPW performs administrative, technical and clerical work in support of procurement, purchasing, contract administration, and related operational functions for the Department of Public Works Engineering office. Essential functions include, but are not limited to: Provide administrative and procurement support to the DPW Engineering Division. Coordinates and supports DPW procurement activities, including preparation and processing of purchase orders, requests for quotes, bids, and contract documentation in accordance with Massachusetts procurement requirements and Town policies. Assists with contract administration, including maintaining contract files, tracking renewals, and budgets. Services as liaison with vendors, contractors, and internal departments regarding procurement and purchasing matters. Input and maintain in database and/or GIS format: the plan imaging system, utility permitting, other Town infrastructure, records and filing systems. Maintain accurate departmental records and filing systems. Preparing and maintain forms, reports, and correspondence and related information for office. Assists with tracking departmental expenditures, purchase activity, and budget-related documentation for DPW Engineering projects. Process invoices and payment for the department

Requirements

Five years of administrative, procurement, purchasing, or related experience, preferably in municipal pr public-sector environment
Strong organizational skills with attention to detail and ability to manage multiple priorities
Ability to maintain accurate records and documentation
Proficiency with standard office software and electronic record-keeping systems
Designation as a Massachusetts Certified Public Purchasing Official (MCPPO), or the ability to obtain certification within 6 months of employment

Responsibilities

Provide administrative and procurement support to the DPW Engineering Division.
Coordinates and supports DPW procurement activities, including preparation and processing of purchase orders, requests for quotes, bids, and contract documentation in accordance with Massachusetts procurement requirements and Town policies.
Assists with contract administration, including maintaining contract files, tracking renewals, and budgets.
Services as liaison with vendors, contractors, and internal departments regarding procurement and purchasing matters.
Input and maintain in database and/or GIS format: the plan imaging system, utility permitting, other Town infrastructure, records and filing systems.
Maintain accurate departmental records and filing systems.
Preparing and maintain forms, reports, and correspondence and related information for office.
Assists with tracking departmental expenditures, purchase activity, and budget-related documentation for DPW Engineering projects.
Process invoices and payment for the department