PROCUREMENT SPECIALIST

Arizona Department of Administration • Phoenix, AZ

19h • $53,040

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a government procurement expert to assume the role of Procurement Specialist to develop and implement sourcing solicitations for the procurement of goods and services. This position manages a high volume of diverse contracts and supports management by providing industry analysis and recommendations to complex current and future requirements and service contracts.

Requirements

• Knowledge of Federal and State rules, statutes, and regulations related to procurement activities and contract administration
• Knowledge of best practices to determine appropriate sourcing strategies/methods
• Knowledge of Lean tools and methods
• Knowledge of effective negotiation and relationship-building methods and techniques
• Knowledge of research methods for supply chain, logistics, and resource management
• Knowledge of budget development and expenditure control
• Knowledge of solicitation techniques
• Knowledge of computers and various software programs (Microsoft Office, Google Suite, e-procurement system, or mobile application)
• Knowledge of general accounting practices as they relate to contracts and vendors
• Knowledge of supply sourcing, local and national markets, and price trends
• Skill in developing and implementing various sourcing strategies based on business strategic goals/objectives
• Skill in interpreting applicable laws, rules, policies, and procedures
• Skill in conducting data analysis to produce effective and accountable contracts
• Skill in developing and maintaining customer and supplier relationships
• Skill in leading various project teams
• Skill in written and verbal communication with a wide range of customers, suppliers, and internal stakeholders at all levels
• Skill in negotiating contractual terms and conditions
• Skill in developing effective monitoring and reporting tools to ensure contractual terms are being adhered to or in compliance
• Skill in interpreting business issues and recommending solutions/best practices
• Ability to Lift/Cary approximately 15 lbs
• Ability to Push/Pull approximately 20 lbs.
• Ability to Walk/Run approximately .25 miles
• Ability to Develop and implement sourcing strategies
• Ability to establish and maintain effective customer and supplier relationships
• Ability to monitor workload to ensure accountability
• Ability to communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers
• Ability to work in a dynamic team environment with changing goals and priorities
• Ability to maintain a high level of professional behavior and integrity

Nice To Haves

• A Bachelor’s Degree in business, public administration, accounting, finance, supply chain management or equivalent years of direct experience.

Responsibilities

• Conducts contract administration activities such as renewing/extending contracts, requesting and reviewing certificates of insurance, and resolving contractual issues
• Develops contract specifications/scopes of work and actively negotiates contract terms to help provide the best value and total cost for the state
• Recommends and develops language to ensure contract terms and conditions are appropriate
• Prepares award documents for signature
• Monitors performance throughout the contract and intervenes when appropriate
• Encourages the use of the existing Vendor Discrepancy Reporting tools, working in collaboration with the State Procurement Office
• Acts as a resource for staff, providing technical support to all Divisions within the Agency related to procurement and contract issues
• Assists in training Agency staff involved in the procurement process and provides backup to buyers at the institutions
• Utilizes a wide variety of lean tools to lead teams and guide the strategic sourcing process
• Reads and studies bulletins, articles, and other literature
• Attends professional events to gain current industry best practices
• Attends and presents at Agency and professional organization meetings
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees