Procurement Technician

State of North Carolina

13h • Onsite

About The Position

Governor Morehead School (GMS) is the flagship school in North Carolina that serves the special needs of visually impaired students, in a unique residential setting. Apart from its flagship status as the only residential school in the state for visually impaired students, GMS is renowned for its excellent program in Orientation and Mobility as well as its Braille Music program. The School’s Purchasing Technician has the primary responsibility for managing and processing the purchase of goods and services and for contracts between the school and outside vendors. Including review of invoices, resolution of any issues, and submission for payment. This might include delivery of orders to buildings on the GMS Campus and obtaining needed documentation from recipient and providing that documentation to the “receiver” so that orders can be received online and invoices paid in a timely manner. This position must adhere to all state and departmental purchasing policies and procedures throughout this process. This position is responsible for obtaining fixes asset tags from GMS for property that must be tracked on the fixed asset inventory, and for maintaining that inventory and coordinating a thorough inventory review/verification upon instruction from GMS. This includes furniture, computer/IT equipment, and other miscellaneous property. As part of the School’s Business Office, this position is also responsible for the following day-to-day business functions: processing of Parent Travel Reimbursements, ensuring that Random Moment data is collected and preparing Financial Reports for the School’s Medicaid reimbursements, assisting the Business Manager and E-rate (Informational Technology Services for the K-12 GMS students); assisting the GMS Principal in managing grant funds that come to the school to ensure that the funds are fully and appropriately utilized. This position provides information and training as necessary on State purchase and contract guidelines and procedures, changes in forms and procedures for business-related functions such as order, contracting, etc. This is accomplished through group and individual training sessions.

Requirements

• Working knowledge of general procurement and purchasing procedures and regulations of the State of North Carolina.
• Working knowledge of economics, market conditions, and methods of transportation, procurement, and supply management.
• Ability to communicate effectively in verbal and written form.
• Ability to perform integrated procurement, fiscal, and administrative support functions, including requisition processing, invoice review, and coordination with budget and finance staff.
• Ability to learn and apply budget execution processes and to operate within state and agency financial systems while ensuring accuracy, compliance, and internal controls.
• High School Diploma or GED and three years of experience as a buyer; or completion of two years of college coursework in business or related program and one year of experience as a buyer; or equivalent combination of training and experience.

Responsibilities

• Managing and processing the purchase of goods and services and for contracts between the school and outside vendors.
• Review of invoices, resolution of any issues, and submission for payment.
• Delivery of orders to buildings on the GMS Campus and obtaining needed documentation from recipient and providing that documentation to the “receiver” so that orders can be received online and invoices paid in a timely manner.
• Obtaining fixes asset tags from GMS for property that must be tracked on the fixed asset inventory, and for maintaining that inventory and coordinating a thorough inventory review/verification upon instruction from GMS.
• Processing of Parent Travel Reimbursements
• Ensuring that Random Moment data is collected and preparing Financial Reports for the School’s Medicaid reimbursements
• Assisting the Business Manager and E-rate (Informational Technology Services for the K-12 GMS students)
• Assisting the GMS Principal in managing grant funds that come to the school to ensure that the funds are fully and appropriately utilized.
• Providing information and training as necessary on State purchase and contract guidelines and procedures, changes in forms and procedures for business-related functions such as order, contracting, etc.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED