Production Administrative Assistant

Media Arts Lab•Los Angeles, CA

14h•$55,000

About The Position

TBWA\Media Arts Lab is the bespoke global agency for Apple and only Apple. We think different to create impact for the world’s best brand. We’re looking for a Production Administrative Assistant to provide steady administrative and operational support to our production leaders and broadcast/content team. This role exists to keep everything running smoothly — schedules, information, travel, and logistics. You take pride in organization, clarity, and follow‑through, and you’re motivated by helping a busy department stay on track. As a key partner to the Production Operations Manager and production leadership, you’ll help keep the team prepared, informed, and one step ahead in how we support the Apple partnership.

Requirements

1–3+ years’ experience in an administrative, operations, or coordination role; experience in a creative or production environment is a plus.
Proven experience managing complex calendars, schedules, and logistics across multiple stakeholders.
Strong organizational skills for paperwork, digital files, and record keeping across multiple concurrent projects.
Experience with travel coordination and basic travel research; comfort working with travel partners or tools.
Comfort with basic financial/operational processes such as POs, invoices, and expense reports.
Excellent attention to detail and follow‑through, with the ability to handle complex instructions.
Strong written and verbal communication skills in a fast‑paced, deadline‑driven environment.

Responsibilities

Provide day‑to‑day administrative support to the Group Executive Producers including scheduling and calendar management.
Create and maintain department and project calendars for the broadcast/content team across multiple projects.
Assist with meeting prep: agendas, materials, room/link setup, notes, and action item follow‑up.
Create presentations and documents that clearly communicate project status, timelines, and needs.
Coordinate travel for productions and production leadership, including flights, hotels, and ground transportation.
Track and reconcile travel and production expenses; assist with expense reports for the production leads and key team members.
Keep production work areas, physical and digital, organized and easy to navigate.
Partner with the broader admin/ops team on department meetings, off‑sites, work sessions, and occasional team events.
Coordinate with IT and office services to ensure the production team has the tools and access they need.