Production Coordinator

Orange County Fair and Events Center•Costa Mesa, CA

3d•$23 - $27

About The Position

The Production Coordinator is responsible for the development and production of marketing collateral that supports organizational goals. This includes a wide range of materials such as digital brochures and flyers, digital assets, and video content, ensuring all projects are delivered on time, on brand, and with high quality. The role also provides administrative support, including coordinating invoices, billings, and project closeout activities.

Requirements

Three or more years of experience in production or project management within a marketing, or design team.
Bachelor’s degree in Marketing, Business Administration, or a related field.
Ad agency experience.
Strong written and verbal communication skills, with proven ability to present to decision makers
Excellent planning, organization, and multi-tasking skills with the ability to follow up effectively
Attention to detail with a focus on quality and brand consistency.
Exhibits flexibility and demonstrates ability to meet frequent/unforeseen deadlines.
Maintains professionalism under pressure.
Proficient in Microsoft Office Suite (Word, Outlook, Excel) with experience in database management.
Ability to work outside the normal business day/week as demanded by events and programs.

Responsibilities

Responsible for the end-to end production of marketing collateral, ensuring the timely, efficient, and high-quality creation of print, video and digital assets.
Develops, edits, and proofreads copy for accuracy, clarity, and alignment with department standards.
Provides administrative support for financial processes, including tracking project expenses, coordinating billings, and processing invoices from contractors, as well as assisting with project setup and closeout activities.
Reviews and helps resolve billing or invoicing issues by coordinating with the internal departments and accounting staff to ensure accuracy and timely processing.
Maintains and establishes project timelines; coordinates with internal departments for approval and trafficking final delivery.
Provides support in the creation of visual layouts making revisions based on feedback from stakeholders to ensure final products meet expectations.
Conducts thorough checks for design consistency, quality and accuracy of collateral pieces.
Maintains detailed records of project status, materials, and timelines to ensure efficiency within department projects.
Develops and sustains highly effective communication with internal departments to support collaborative workflow
Understands that the days and hours worked will vary by assignments, with responsibilities shifting during the annual OC Fair based on organizational needs.
Coordinates outreach and administers programs and seasonal projects.
Serves as an ambassador for the Marketing department, ensuring all interactions reflect the OC Fair and Event Center’s values.
Will be required to perform other duties as directed, requested or assigned.