PROFESSIONAL ACCOUNTANT SPECIALIST - SES - 79010386

State of Florida

2d

About The Position

This is a professional accounting position that is responsible for preparing, analyzing, and monitoring financial data for financial reporting and reconciliation purposes in the Financial Reporting Section of the Bureau of Finance and Accounting. This position will monitor and supervise staff in the daily monitor of cash balances for all agency funds, ensuring appropriate cash balances are maintained for agency operational and investable purposes. This position ensures all required revenue transfers are completed within the statutory deadlines, and/or year-end deadlines. Any resulting vouchers and supporting documentation are sent to appropriate parties and filed to ensure appropriate record retention. This position prepares the financial statements within the required timeframe after the closing of each quarter. This position ensures that statistical cost allocation data is logical, correctly recorded in FLAIR and reflected correctly in the board statements. Cost allocation reports must be balanced to FLAIR reports. All accounting entries must have supported documentation to support the allocation of cost. At fiscal year end, this position ensures the Administrative Trust Fund cash balance is sufficient to cover the liabilities with little excess cash remaining in the fund. This position will assist with the activities toward the Annual Statewide Financial Statement preparation for DBPR (the year-end close-out process).

Requirements

• Knowledge of FLAIR, Generally Accepted Accounting Principles (GAAP), and Generally Accepted Auditing Standards (GAAS)
• Intermediate to advanced Excel skills and application of Generally Accepted Accounting Principles
• The ability to communicate both verbally and in writing.
• Ability to apply cost allocation methods and knowledge of cost allocation.
• A high school diploma or its equivalent and one (1) year of clerical or fiscal experience; or
• One (1) year employment experience communicating with internal and external customers, both verbally and in writing.

Nice To Haves

• Three years of accounting experience.
• A bachelor’s degree in accounting or a related business field.
• Familiar with the FLAIR Chart of Account codes.
• Experience reviewing and reconciling financial information.
• Experience with governmental accounting and/or the State of Florida year-end process.

Responsibilities

• Planning and directing the work for the Financial Reporting Section and assuring all applicable work is completed in compliance with 215.422, Florida Statute.
• Monitor and directly report the status of the Department’s trust fund cash, cash transfers and other required schedules relating to cash balances, investment and Interest.
• Performs all required tasks related to the supervision of employees, including approval of attendance and leave, evaluating employee performance (preparing performance plans, performance evaluations, and position descriptions, etc.), recruitment and selection, employee development, and other supervisory related duties.
• Provides appropriate motivation to employees and meets with staff regularly.
• Analyze FLAIR data and statistical data for correctness.
• Prepare the quarterly administration and service operations allocations of cost to the other trust funds.
• Ensure the Administrative Trust Fund has sufficient cash balance to cover expenses.
• Responsible for the annual review of the department’s cost methodology and modifications to the methodology handbook.
• Serve as quality assurance expert for the department’s cost allocation dashboard working with divisions and auditor general staff regarding cost allocation methodology.
• Prepare the quarterly and annual financial reports for the Professional Regulation Trust Fund, Hotels and Restaurant Trust Fund, Land Sales Trust Fund, Alcoholic Beverage and Tobacco Trust Fund, Pari- Mutuel Wagering Trust Fund and the Florida Boxing Commission.
• Regularly review the trial balance for invalid data based on fund type and atypical accounts.
• Research and prepare correcting entries.
• Record incurred obligation reversions.
• Coordinate and prepare the statewide CFO financial statements adhering to GAAP And GAAS.
• Prepare required CFO forms and schedules, including cash flows for the statewide financial statements.
• Disseminate and prepare the required schedules due to the CFO.
• Serve as primary contact for statewide financial statement inquiries.
• Prepare and record accrual entries and necessary post-closing adjustments.
• Prepare the FLAIR to Central (DFS) Accounting reconciliation of cash, revenue, disbursements and budget accounts.
• Coordinate with accounting and budget staff regarding solution of reconciling items. This requires knowledge of the FLAIR accounting system, DFS Central Accounting and the effect of accounting transactions in FLAIR.
• Department contact for the State Treasury Revolving Fund accounts.
• Provide support to field office revolving fund custodians.
• Provide revolving fund usage reports to State Treasury.
• Ensure revolving funds are reconciled and submitted to accounting monthly.
• Prepare all revenue-related transfers to other state agencies, General Revenue Service Charge transfers and General Revenue transfers.
• Prepare Schedule I reports for the annual Legislative Budget Request. This involves application of GAAP and knowledge of FLAIR.
• Closing entries and adjustments to the trial balance.
• Daily audit and process for payment the revenue refunds.
• Coordinate with board and division staff regarding errors and clarification of refund information in Versa Regulation.
• Research payee information in Versa Regulation to confirm correctness.
• Assist staff regarding refunds returned through the mail.

Benefits

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• You will receive 176 hours of paid annual leave annually as a new employee with the State of Florida
• You will receive 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED