Professional Services (PMO) Administrator

Made4net • Teaneck, NJ

1d • $65,000 - $75,000 • Hybrid

About The Position

The Professional Services (PMO) Administrator plays a key role in supporting the Professional Services organization by ensuring the smooth coordination of project administration, financial tracking, and operational processes. This role provides administrative and operational support to Project Managers and Professional Services leadership, helping maintain project documentation, monitor project financials, support resource tracking, and ensure adherence to project management standards.

Requirements

• Bachelor’s degree in business, Project Management, or a related field, or equivalent work experience.
• 2+ years of experience in project administration, project coordination, or professional services operations support.
• Experience supporting financial controls, budget tracking, and reporting within a software or technology services organization.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently while supporting multiple stakeholders and projects.
• Experience using Microsoft Office, particularly Excel and PowerPoint.
• Exposure to project management tools such as Smartsheet, Monday.com, or similar platforms.

Nice To Haves

• Familiarity with project implementation environments within supply chain or software organizations.
• Knowledge of project management methodologies.
• Project management certifications such as CAPM or PMP are a plus but not required.

Responsibilities

• Support practice and project level financial reporting and analysis.
• Assist with resource management reporting, utilization tracking, and capacity planning.
• Prepare regular reports on project progress, milestones, risks, and issues.
• Assist leadership in analyzing project data and generating insights for operational and financial decision making.
• Support month end processes related to Professional Services financial reporting.
• Facilitate communication between project teams, stakeholders, and leadership.
• Coordinate meetings, workshops, and project related activities across the Professional Services organization.
• Support cross functional collaboration between delivery teams, leadership, and internal stakeholders.
• Assist Project Managers and Professional Services leaders with project planning, scheduling, and coordination.
• Support budget tracking, project financial monitoring, and resource allocation.
• Track project expenses and assist with project reporting activities.
• Maintain and organize project documentation, including project plans, schedules, status reports, and meeting notes.
• Ensure documentation is accurate, current, and accessible to relevant stakeholders.
• Support documentation standards and project governance practices.
• Assist in maintaining adherence to project management methodologies and internal service delivery standards.
• Support the administration and ongoing use of project management tools and systems.
• Help ensure consistency and efficiency across Professional Services processes.

Benefits

• Health insurance (medical, dental, vision) with a robust wellness program to support your physical and mental well-being
• Generous paid time off policy
• Company-matched 401(k) retirement plan to help you secure your future
• Tuition reimbursement program to support your continued education and career advancement
• Employee assistance program providing confidential counseling and support services for personal challenges
• Discretionary employee bonus program
• Employee Discounts and perks through our PEO

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level