Program Administration Specialist
About The Position
The Program Administration Specialist provides comprehensive administrative and operational support to a program or project office in a federal contracting environment. This role ensures the successful coordination of schedules, deliverables, reporting requirements, and internal processes in support of contract performance. The specialist works closely with program leadership to maintain organization, ensure compliance with contractual obligations, and facilitate effective communication across stakeholders. Background Ardent Eagle Solutions is a mission-focused government contracting firm providing professional, administrative, and technical support services to federal agencies. The company delivers steady, reliable execution across diverse programs, supporting clients in achieving operational excellence while maintaining compliance, integrity, and accountability. Ardent Eagle Solutions is committed to building high-performing teams, fostering a culture of professionalism and collaboration, and delivering responsive support aligned with customer mission requirements. Through disciplined processes and a people-centered approach, AES partners with government agencies to provide scalable, compliant, and results-driven solutions.
Requirements
- Approximately four (4) years of related experience supporting program or project administration
- Experience supporting federal contracts, task orders, or proposal efforts
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Visio, and Microsoft Project
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a deadline-driven environment
- Strong written and verbal communication skills
Responsibilities
- Support program and project leadership in the preparation and maintenance of management plans, reports, and contract documentation
- Coordinate schedules and milestones to support proposal development, contract deliverables, task order reviews, and in-process reviews (IPRs)
- Assist in the development and preparation of executive briefings and presentations
- Track deliverables to ensure timely submission in accordance with contractual requirements
- Perform analysis, development, and review of program administrative standard operating procedures (SOPs)
- Maintain documentation repositories and version control for program materials
- Support internal and external reporting requirements
- Facilitate coordination across cross-functional teams to ensure alignment on project timelines and deliverables
- Utilize Microsoft Office Suite, Microsoft Visio, and Microsoft Project to develop documentation, schedules, and visual process workflows
Benefits
- Medical/Dental/Vision Coverage
- Matching 401(k) Plan
- Continuing Education Assistance
- Paid Time Off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
