Program Administrator 2

Ohio Department of Administrative Services • Columbus, OH

17h

About The Position

Provides program direction on behalf of the Chief of Specialized Learning:
· Manages and develops processes and procedures for the Ohio Administrative Code rule revisions in accordance with ORC, JCARR and LSC requirements:
o Coordinates staff and provides project management;
o Works with the Legal Office to ensure compliance;
o Coordinates collection of public feedback on the rules;
o Works with communications office to deliver timely information to stakeholders;
· Coordinates communications:
o Develops communications strategies in conjunction with the Office of Communications and Outreach;
o Develops, coordinates and manages content and its distribution for the website, distribution lists and social media;
o Coordinates with the Office of Communications and Outreach, program staff and office and center leadership.
· Serves on various committees and internal workgroups as needed.
Manages the business functions for the Chief of Specialized Learning
· Maintains appointment schedules;
· Schedules meetings and/or conferences, teleconferences, travel arrangements;
· Takes minutes of meetings that may be confidential;
· Answers and/or directs inquiries;
· Handles and/or directs sensitive telephone calls to appropriate staff for response;
· Manages and monitors the operational work flow of internal agency documents and timelines (e.g., HR, Fiscal);
· Maintains accurate stakeholder contact information;
· Creates and/or produces documents, reports, correspondence and/or letters;
· Proofreads documents, revises, modifies and merges corrected information;
· Maintains files for the Chief of Specialized Learning and associated offices.
Performs other duties as assigned.

Requirements

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• 1 yr. exp. as Program Administrator 1, 63122.
• equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Program Management

Responsibilities

• Manages and develops processes and procedures for the Ohio Administrative Code rule revisions in accordance with ORC, JCARR and LSC requirements
• Coordinates staff and provides project management
• Works with the Legal Office to ensure compliance
• Coordinates collection of public feedback on the rules
• Works with communications office to deliver timely information to stakeholders
• Develops communications strategies in conjunction with the Office of Communications and Outreach
• Develops, coordinates and manages content and its distribution for the website, distribution lists and social media
• Coordinates with the Office of Communications and Outreach, program staff and office and center leadership
• Serves on various committees and internal workgroups as needed
• Maintains appointment schedules
• Schedules meetings and/or conferences, teleconferences, travel arrangements
• Takes minutes of meetings that may be confidential
• Answers and/or directs inquiries
• Handles and/or directs sensitive telephone calls to appropriate staff for response
• Manages and monitors the operational work flow of internal agency documents and timelines (e.g., HR, Fiscal)
• Maintains accurate stakeholder contact information
• Creates and/or produces documents, reports, correspondence and/or letters
• Proofreads documents, revises, modifies and merges corrected information
• Maintains files for the Chief of Specialized Learning and associated offices
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed