Program Administrator

Oregon Health & Science University•Portland, OR

About The Position

The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs, basic and clinical research, and high quality care and community programs. We strive to foster an environment of mutual respect where the free exchange of ideas can flourish. The dental school prepares graduates in general dentistry and the dental specialties to deliver compassionate and ethical oro-facial health care. The Program Administrator provides comprehensive administrative oversight for academic operations, faculty affairs, student records, accreditation documentation, and institutional reporting within the School of Dentistry. Ensures regulatory compliance, data integrity, and operational continuity across academic programs, committees, and institutional systems. Serves as a central coordination point for faculty appointments, student documentation, CODA reporting, course scheduling, and school-wide events.

Requirements

Bachelor's degree and two years of experience leading projects OR Associate's degree and three years of experience leading projects OR Equivalent combination of education, training, and experience
At least three years of administrative support experience supporting a team of 10 or more
Demonstrates exceptional verbal and written communication skills, including advanced proficiency in academic and business writing (e.g., manuscript preparation)
Consistently produces clear, precise documents with meticulous attention to grammar, punctuation, and syntax
Exhibits a professional, courteous, and high-energy demeanor with a strong commitment to service in support of the School of Dentistry's mission
Maintains proficiency in technology platforms and software applications, including Outlook, Word, Access, Excel, PowerPoint, web-based tools, social media platforms, and emerging technologies that support executive functions
Demonstrates the ability to think strategically while managing operational details with complete accuracy, including complex scheduling, travel coordination, meeting logistics, and daily administrative operations
Works independently with sound judgment and proactively anticipates the Dean's needs in preparation for meetings, initiatives, and projects
Establishes and maintains executive-level business office operations and workflows
Operates effectively within an academic partnership environment, supporting collaborative engagement across institutional partners and external stakeholders
Possesses, or rapidly acquires, the knowledge, skills, and abilities necessary to function effectively within a large academic health sciences center

Nice To Haves

Bachelor's degree
Demonstrated experience in academic administration or higher education operations
Advanced proficiency in technology platforms, software applications, and enterprise record systems
Familiarity with CODA standards and reporting requirements
Experience managing faculty credentialing and student academic records

Responsibilities

Provides comprehensive administrative oversight for academic operations
Provides comprehensive administrative oversight for faculty affairs
Provides comprehensive administrative oversight for student records
Provides comprehensive administrative oversight for accreditation documentation
Provides comprehensive administrative oversight for institutional reporting within the School of Dentistry
Ensures regulatory compliance
Ensures data integrity
Ensures operational continuity across academic programs, committees, and institutional systems
Serves as a central coordination point for faculty appointments
Serves as a central coordination point for student documentation
Serves as a central coordination point for CODA reporting
Serves as a central coordination point for course scheduling
Serves as a central coordination point for school-wide events