Program Assistant III

Fred Hutchinson Cancer Center•Seattle, WA

18d•$27 - $38

About The Position

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutchinson Cancer Center’s education programs inspire students in STEM, promote scientific literacy, and prepare the next generation of scientists to work at the frontiers of life sciences. Our Science Education (SciEd) pre-baccalaureate education programs for high school students, undergraduates, and secondary science teachers leverage the expertise of an exceptional faculty and support staff to engage high school and college students in biomedical research and other related careers. Students join a supportive scientific community, build networks, and advance their career/professional goals. Within SciEd is a cross-divisional initiative known as Hutch Advance. Hutch Advance is a group of programs designed to address broad workforce needs by fostering an awareness of a wide range of critical STEM-adjacent careers and creating intentionally designed career pathways for pre-baccalaureate students that do not require a 4-year degree. The initiative consists of the following programs: HutchCAN – a career awareness program for high school students PACE – a career awareness program for 2- and 4- year college students LabLaunch – a career pathway program for lab technicians ASCEND – a career pathway program for clinical research coordinators This role will primarily focus on the HutchCAN program but also provide additional support for PACE, LabLaunch and the broader SciEd including the Summer Undergraduate Research Program (SURP). SURP is an intensive, nine-week internship designed to provide research experience and mentorship for undergraduate students representing institutions nationwide who are interested in biomedical research. This role will support the development of the HutchCAN program including recruitment of Fred Hutch staff to host sessions, preparation of mentor and participant training materials, participant recruitment, tracking and dissemination of acceptance status, assembling and mailing welcome packets, disseminating pre- and post- surveys, and assisting with post-program evaluation report. The role will also support routine administrative tasks for the PACE, LabLaunch and SURP programs. This role works under the supervision of the Associate Vice President for SciEd and Program Manager(s) to complete programmatic tasks in addition to special assignments as needed. This is a time-limited position and initial funding commitment is for a 12-month period only.

Requirements

High school graduation or GED.
Minimum of three years experience in a related field.
Proficiency with Microsoft Office applications and other design software (i.e. MS Word, Excel, MS Teams, Canva).
Be able to work independently as well as within a team.
Be highly dependable.
Have excellent attention to detail.
Possess strong organizational skills.
Have the ability to manage multiple tasks and priorities efficiently.
Have excellent written and verbal communication skills.

Nice To Haves

Post-secondary degree (associate or bachelor’s degree).
Two years’ experience in STEM outreach/education, program specialty or a related field.

Responsibilities

Assist with identifying and recruiting staff from across the Center to participate in the program
Assist in coordinating planning meetings between program partners including scheduling appointments, preparing a meeting agendas, sending meeting reminders
Create recruitment materials and liaise with community partners to host program recruitment events for students
Assist with developing training materials for staff and workbooks and resource materials for participants
Manage program calendars, scheduling planning meetings, training sessions and program sessions
Leverage existing systems to set-up application forms and onboarding paperwork for incoming program cohorts
Assist with facilitating program orientation sessions for mentors and participants
Liaise with program presenters each week and collect post-session feedback
Distribute weekly post-session surveys and compile feedback and disseminate where necessary
Track expenditures and reconcile program specific purchases
Assist with the preparation of the annual program evaluation report including compiling data from surveys
Maintain organization of project-specific documents within the HutchCAN electronic file folders
Maintain the HutchCAN and Hutch Advance websites and update web content on an as-needed basis
Perform other duties as assigned
Assist with the coordination and oversight of the SciEd programs, including interns’ travel and housing, event orientation, networking events, social activities, workshops, a competitive poster session, and other tasks as-needed.
Maintain SURP and SciEd webpages, making edits as needed.
Organize and maintain inventory of SURP materials, including kitchen kits, fans, tabletop sign holders, brochure holders, clipboards, Fred Hutch logo items, and other supplies.
Prepare, submit, and track travel reimbursement requests and payment requests on behalf of SciEd participants.
drafting and processing correspondence with participants, proof-reading materials, data entry, scheduling appointments, meetings, and workshops, making on-campus room reservations, and relaying feedback and information to project staff and program personnel as appropriate.