Program Control Specialist Manager

Modern Technology Solutions Inc•Dayton, OH

1d•Hybrid

About The Position

The Project Control Specialist Manager provides high-level project control and financial analysis support to assigned Business Unit portfolios. Additionally, the PCS-Manager leads a team of PCS in support of business unit, program, and project management objectives. They drive performance through the development of team competency, optimizing common processes and methods, and providing internal consultation and mentorship. The PCS-Manager will spend approximately 30% of their time in a supervisory capacity and the other 70% providing high-end project control and financial analysis. The role will function in a geographically distributed department with flexible work location and occasional travel. Roles and Responsibilities: The PCS-Manager is expected to perform the project control role equivalent to a Project Control Specialist – Principal or higher and the following Supervisory responsibilities: People & Leadership: Customer Service Guides and assists PCS team members to deliver exceptional service to customers, both internal and external (examples: BU Sr Directors, Project Managers, and the Finance, Accounting, and Contracts team). Helps to quickly resolve customer service issues or challenges Build Leader Capacity Builds relationships and collaborates across organizational boundaries to improve customer satisfaction and meet business goals and strategies. Builds team leadership capacity and skill depth in the Project Control Specialist team Career Development: Coaches and develops PCS team members to improve performance and prepares them for career advancement; follows-up during the year to assess progress vs individual development plans. Supports internal mobility consistent w/Internal transfer policy. Build Teams/Recruiting Project and Team Leadership: Clearly communicates tasks to your team, empowers/assists individual performers, monitors task execution/deliverable quality and assumes accountability for team performance vs plan. People/Team Management: Treats team members with respect and fosters a culture that supports the same; facilitates and drives strong cross team and divisional collaboration. Administration: Promptly completes key admin tasks related to timesheet management, expense management, and onboarding and offboarding employees. Ensures training/support to new hires to enable them to quickly perform assigned duties and tasks at required performance levels. Employee Relations Performance coaching: Conducts ongoing performance coaching and feedback throughout the year. Manages your team in a way that contributes to high employee engagement and high team retention (>92%) Annual Goals: Collaboratively defines annual goals for your direct reports Recognition: Recognizes team members through multiple channels for outstanding performance (SALUTE, personal notes, spot bonuses, annual bonuses, etc.) Proactively partners with HR to work through sensitive employee issues/concerns in a timely manner Documents performance discussions and outcomes Compliance: Ensures team compliance with company policies, processes, and procedures Business Operations Planning & Budget Perform Business Unit and Contract level performance analysis. Prepare and coordinate financial budgets, operation plans, forecasts, what-if scenarios, and capital allocation reports. Conduct analysis and recommendations for BU level financial execution (overhead performance, variance analysis, forecasting based on BD opportunities). Analyze Key Performance Indicators (KPIs) and identify performance trends, risks, and opportunities. Perform ad hoc financial analysis as necessary to identify trends and link outcomes to drivers. Project Control Specialist Technical Support Financial Planning and Budget Conduct financial planning, tracking execution to plan and performing profitability analysis. Conduct financial risk management and issue tracking. Prepare reports and manage project/program financial data. Maintain various project budgets, such as travel/ODCs, and support associated workflows. Interface with the Finance, Accounting, and Contracts team for related project/program issues. Support time management reconciliation. Support the tracking and processing of subcontractor and vendor invoices

Requirements

Bachelor’s degree required – preferably in Finance, Accounting, Business Administration, or any related discipline
7-10 years' experience in Project Control, FP&A, Accounting or any related discipline
Government Contracting Experience
1-3+ years supervisory experience
Familiarity with Financial Management toolkits such as Deltek CostPoint, Workday Adaptive Planning, Power BI or other similar ERP/BI systems.
Advanced Proficiency in Microsoft Office, with an emphasis on Excel
Demonstrated ability to lead a distributed team to perform in a dynamic, fast-paced business environment

Responsibilities

Guides and assists PCS team members to deliver exceptional service to customers, both internal and external (examples: BU Sr Directors, Project Managers, and the Finance, Accounting, and Contracts team).
Helps to quickly resolve customer service issues or challenges
Builds relationships and collaborates across organizational boundaries to improve customer satisfaction and meet business goals and strategies.
Builds team leadership capacity and skill depth in the Project Control Specialist team
Coaches and develops PCS team members to improve performance and prepares them for career advancement; follows-up during the year to assess progress vs individual development plans. Supports internal mobility consistent w/Internal transfer policy.
Clearly communicates tasks to your team, empowers/assists individual performers, monitors task execution/deliverable quality and assumes accountability for team performance vs plan.
Treats team members with respect and fosters a culture that supports the same; facilitates and drives strong cross team and divisional collaboration.
Promptly completes key admin tasks related to timesheet management, expense management, and onboarding and offboarding employees. Ensures training/support to new hires to enable them to quickly perform assigned duties and tasks at required performance levels.
Conducts ongoing performance coaching and feedback throughout the year. Manages your team in a way that contributes to high employee engagement and high team retention (>92%)
Collaboratively defines annual goals for your direct reports
Recognizes team members through multiple channels for outstanding performance (SALUTE, personal notes, spot bonuses, annual bonuses, etc.)
Proactively partners with HR to work through sensitive employee issues/concerns in a timely manner
Documents performance discussions and outcomes
Ensures team compliance with company policies, processes, and procedures
Perform Business Unit and Contract level performance analysis.
Prepare and coordinate financial budgets, operation plans, forecasts, what-if scenarios, and capital allocation reports.
Conduct analysis and recommendations for BU level financial execution (overhead performance, variance analysis, forecasting based on BD opportunities).
Analyze Key Performance Indicators (KPIs) and identify performance trends, risks, and opportunities.
Perform ad hoc financial analysis as necessary to identify trends and link outcomes to drivers.
Conduct financial planning, tracking execution to plan and performing profitability analysis.
Conduct financial risk management and issue tracking.
Prepare reports and manage project/program financial data.
Maintain various project budgets, such as travel/ODCs, and support associated workflows.
Interface with the Finance, Accounting, and Contracts team for related project/program issues.
Support time management reconciliation.
Support the tracking and processing of subcontractor and vendor invoices