Program Coordinator, Annenberg Public Policy Center

University of Pennsylvania

1d•$24 - $33•Hybrid

About The Position

The Annenberg Public Policy Center (APPC) is seeking a versatile, motivated Program Coordinator with excellent writing and communication skills to work on a variety of writing, media, research, and communication projects. The position will report to the APPC Director of Finance but support several different roles and units within APPC, including assisting: the APPC Director with reports, presentations, and archiving; the APPC Director of Events and Facilities with APPC events; the APPC Director of Communications with web content, graphics and social media outreach; and APPC division and institute directors with academic research projects as needed. The Coordinator must be detail-oriented and adept at juggling projects. About APPC: A premier communication policy center founded in 1993 by Ambassadors Walter and Leonore Annenberg, APPC’s mission is producing “research and engagement that matter” through cutting-edge communication science and by increasing the impact of communication scholarship to improve public well-being. APPC’s work is carried out by three research divisions (Communication Science, Institutions of Democracy, Climate Communication); three institutes (Annenberg Health and Risk Communication Institute, Leonore Annenberg Institute for Civics (LAIC), Science of Science Communication Institute); a center focused on collaborative work and post-doctoral fellowships (Annenberg Center for Advanced Study in Communication); and a media project (FactCheck.org).

Requirements

A Bachelor’s Degree and 2 year to 3 years of experience or the equivalent combination of education and experience is required.
Excellent writing and communication skills needed, including both promotional and professional business writing contexts.
Attention to detail and ability to manage and prioritize multiple tasks essential.

Nice To Haves

Coursework in communication preferred.
Experience with Excel and PowerPoint and additional presentation tools preferred.
Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
Social media campaign experience desirable.
Office administrative assistance experience helpful.
Academic research and academic writing/citation experience helpful.

Responsibilities

Writing annual and semi-annual reports of APPC activities for internal and external audiences.
Creating presentation materials for APPC Director presentations (agenda, slide decks, video compilations).
Filing materials in and retrieving materials from APPC archives.
Updating APPC website, writing website news posts, including obtaining and editing art.
Helping to manage social media accounts.
Updating databases of contacts and helping to track media coverage.
Developing thumbnail graphics and video clips for news releases and social media.
Assisting in planning and carrying out all APPC events including virtual and in-person lectures, staff gatherings, on-site and off-site academic meetings and conferences.
Assist with creating and sending invitations, managing RSVPs, arranging catering and AV support, drafting show flows, agenda, and printed materials, creating and managing webinars and Zoom meetings for virtual events, staffing event registration tables, answering event guest questions before and after events by email.
Coordinating APPC-Annenberg Foundation Trust at Sunnylands retreats including retreats of federal court judges under supervision of the LAIC director and National Academy of Sciences retreats under direction of the Science of Science Communication Institute director.
Assisting with ad hoc research projects.
Assisting with manuscript preparations, including citations and footnotes.

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.