Program Coordinator, Early Talent

MongoDB•Austin, TX

6h•Hybrid

About The Position

We are looking for a detail-oriented and dynamic Program Coordinator to help facilitate a seamless and inspiring interview experience for our candidates. You will report directly to the Early Talent Lead Program Manager and work collaboratively with our Recruiters to guarantee a smooth and captivating candidate journey. This is a hybrid role based out of ATX.

Requirements

1-2 years of related experience in program coordination, recruitment, or a similar administrative role.
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Strong written and verbal communication skills, capable of creating clear, professional materials.
Detail-oriented with an ability to work independently and meet deadlines.
Ability to navigate ambiguity, solve problems, and proactively address challenges.
Strong research skills.

Nice To Haves

Canva experience is a plus!

Responsibilities

Maintain job postings on career websites and within our recruitment system, Greenhouse.
Partner with Recruiters to organize high-volume phone and video interviews for our Intern, New Grad, and Sales Development candidates.
Collaborate closely with interviewers to create a positive and welcoming candidate experience during interview sessions.
Gather and synthesize valuable feedback from interviewers to continually enhance our selection process.
Assist in the creation, logistics, and shipping of promotional items and MongoDB materials for strategic events, including those related to Early Talent and Recruiting Events.
Support the planning and scheduling of on-site events during the fall, spring, and summer.
Coordinate and schedule pre-program training and events, such as Interview Training, Open House, and Summits.
Ensure a seamless candidate experience through timely communication and updates throughout the interview process.
Manage travel arrangements for out-of-town candidates when necessary.
Support the creation, logistics, and shipping of candidate "keep warm" strategy materials.
Coordinate and facilitate the onboarding process for candidates, ensuring a smooth transition into the organization.
Coordinate the ordering of materials for welcome packages and organize shipping logistics.
Distribute and collect surveys to gather valuable feedback and insights.
Contribute to the successful execution of all programming events across Summer Internship Program, New Grad Rotational, and Sales Academy, including planning and organizing, scheduling and communications.
Be adaptable and assist with diverse projects as needed, contributing to the overall success of our Early Talent Programs.