Program Coordinator for Early Childhood Education

Internal•Bellingham, WA

1d•Onsite

About The Position

In this position, you will work independently and consult with the Department Manager and Program Director to coordinate the Early Childhood Education Program (ECE), ECE students, ECE faculty and operations of the department office. You will be the first point-of-contact for people calling, emailing, and visiting the department. You must be able to employ excellent organizational skills, be attentive to detail, and prioritize multiple tasks. You should have strong interpersonal skills and the ability to work both independently and in a team environment often dealing with sensitive and confidential information. This is a 9 month, 25 hour/week position. Position is based on-site and in-person at the Bellingham main campus. Additional evening work will be required on occasion to support program events, as well occasional travel to Woodring outreach sites and regional colleges for meetings and recruitment events.

Requirements

High school graduate or equivalent
Two years of clerical experience which includes program administration and academic support or equivalent education/experience
Demonstrated proficiency with MS Suite, with emphasis in MS Excel
Demonstrated ability to communicate (oral and written) persuasively, effectively and professionally
Demonstrated evidence of strong organizational, collaborative and coordinating skills, which include a high level of attention to detail
Experience using database systems as well as analyzing and managing data
Proven ability to work collaboratively and effectively in a team environment
Experience and demonstrated ability to work effectively and graciously with students, faculty, and staff from diverse backgrounds
Proven ability to manage work priorities across multiple projects and meet specific timelines
Ability to work independently

Nice To Haves

Bachelor’s degree
Experience in teacher preparation professional programs
Experience working in a college or university setting
Experience with non-degree programs
Familiarity and experience with Outlook, Slate, Banner, WIS, and SAP Concur
Experience with Drupal or other web/marketing design programs
Ability to work across departments within a complex college

Responsibilities

Act as the point of contact for the ECE program; answer program related quested regarding eligibility, admission, and course sequence requirements
Explain established policies and procedures for persons having questions concerning ECE programming and activities, and general programming inquiries.
Develop and implement strategies to help empower students and improve program diversity and retention
Design and implement student performance plans for students experiencing academic challenges, including weekly coaching and support emails.
Create, implement, and assesses advising programs for engaging students and monitoring student progress toward academic and career goals
Confer regularly with representatives of on-campus academic and administrative support units regarding the interpretation and implementation of ECE related activities, opportunities, and available resources
Provide timely and accurate program information to faculty, staff, students and others through verbal and written communication, individual conferences and presentations
Maintain confidentiality with student support and legality with state, professional program, and university requirements
Collaborate with off-campus programs implementation of ECE programming and resources
Organize and participate in ECE professional development activities
Monitor ECE program activities in relation to established ECE program goals as designed and implemented collaboratively with department manager and program director
Manage program websites and content updates for ECE programming
Provide support to general Woodring recruitment and program promotion as requested by department
Create and edit correspondence, printed materials, and news releases related to ECE
Maintain and interact with ECE cohort specific Facebook pages and groups
Develop or revise policies and procedures and communicate with ECE faculty and other stakeholders.
Disseminate program information to administration, department staff, students, and faculty
Process general office paperwork, including writing reports, letters and memorandums
Assist in preparation of endowment reports
Collect data for quarterly program review process and manage the administration of review process with Program Director
Communicate quarterly assessments to Program Director
Maintain technology literacy by attending regular trainings
Coordinate arrangements for ECE activities such as meetings, conferences, and luncheons
Schedule ECE appointments and meetings
Evaluate applicant transcripts for endorsement and certificate program coursework and competency standards to provide to directors and department chairs for program admission consideration
Assists ECE faculty with accessing program applications for review and maintaining and updating prospective student information
Disseminate DCYF, PRC, and OSPI clearance requirements to new program admits, SPED ECE admits, and students in the Bremerton outreach site
Track program clearance completion, as well as HIPPA compliant TB test requirements.
Monitor and communicate clearance expiration for duration of student's time in program
Collaborate with the Special Education and Elementary Education Program regarding course overrides for SPED-ECE and ELED students.
Request overrides for ECE, SPED and ELED students from other departments.
Assist ECE faculty with submitting Woodring professional development travel funding requests, and SAP Concur travel request and expense reports following university travel policy and procedures.
Serve as one of the designated departmental credit card holders; make purchases following university policy and procedures.