Program Coordinator, Healthcare, Venture Lab

University of Pennsylvania

10d•Hybrid

About The Position

The Program Coordinator supports the execution of healthcare-focused entrepreneurship programming at Venture Lab, including the Penn ELITE Fellowship and the Clinical Connect Program, and provides foundational coordination, tracking, and communications support that enables effective collaboration with Venture Lab's founder-facing teams. The role is responsible for managing program logistics, managing participant and advisor records, coordinating communications, and supporting engagement with healthcare mentors, clinicians, alumni, and partners. The Program Coordinator works closely with the Senior Director of Healthcare Strategy and Venture Lab staff to ensure healthcare programs run smoothly, are well-coordinated across campus, and provide a consistent, high-quality experience for students, advisors, and partners. This position plays a key operational role in supporting healthcare entrepreneurship programming and strengthening Venture Lab's healthcare ecosystem. The Program Coordinator, Venture Lab Healthcare, provides operational, administrative, and coordination support for Venture Lab's healthcare entrepreneurship initiatives. This role serves as the primary operational point of contact for healthcare programs, supporting the planning, execution, and follow-up of activities related to the Penn ELITE Fellowship and the Clinical Connect Program. In this capacity, the Program Coordinator manages program logistics for healthcare-focused entrepreneurship initiatives at Venture Lab, including scheduling meetings and events, onboarding participants, preparing materials, coordinating room reservations and compliance requirements, and tracking program budgets, timelines, and milestones. As capacity and interest permit, the role may also provide coordination support for sector-adjacent or center-wide initiatives in collaboration with Venture Lab program teams. The Program Coordinator also manages records to ensure accurate contact lists and databases for student founders and ventures across Venture Lab founder programs, with a focus on healthcare, including participants, advisors, alumni, and partners, using Venture Lab systems. In addition, the Program Coordinator supports healthcare engagement across Venture Lab by identifying and coordinating speakers, mentors, and advisors; sending routine program communications; assisting with website and newsletter updates; and responding to inquiries from students, faculty, and external partners. The position works closely with the Senior Director of Healthcare Strategy and Venture Lab staff to coordinate healthcare entrepreneurship initiatives and events across Venture Lab and Penn partner organizations. This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks in an academic environment. The Program Coordinator contributes to the consistent delivery of healthcare entrepreneurship programming and supports Venture Lab's mission to help students develop and launch healthcare ventures.

Requirements

Bachelor’s degree in a relevant field (e.g., public health, business, life sciences, healthcare management, or related) and 3–5 years of experience, or an equivalent combination of education and experience.
Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
Excellent communication skills, both written and verbal, with demonstrated ability to communicate professionally with students, faculty, senior leaders, and external partners.
Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.
Strong attention to detail and ability to maintain accurate records and documentation.
High proficiency with Microsoft Office or Google Workspace; willingness to learn additional systems (e.g., Monday.com, Airtable, CRM systems).
Interest in healthcare innovation, entrepreneurship, or academic program administration.

Nice To Haves

Experience working in higher education, program operations, entrepreneurship centers, accelerators, or healthcare innovation programs.
Familiarity with clinical environments or health technology commercialization pathways.
Experience coordinating multi-stakeholder programs involving faculty, students, alumni, and external experts.
Experience supporting evaluation, reporting, or data tracking for programs.

Responsibilities

Manage and execute on program logistics for healthcare programming, including the Penn ELITE Fellowship and the Clinical Connect Program. Responsibilities include scheduling meetings and events, onboarding participants, preparing materials, managing program records, room reservations, and compliance requirements (e.g., COIs, security, facilities) with the Venture Lab Operations team, and tracking budgets, timelines, milestones, as well as participation and engagement data to support internal reporting and donor stewardship.
Manage healthcare entrepreneurship program communication, content, and information resources. Responsibilities include drafting and maintaining operational materials, organizing and managing shared files and student-facing materials across Venture Lab platforms, overseeing routine program communications (including announcements, reminders, follow-ups, and content updates), and assisting with maintaining the website, newsletter, and other written materials.
Advance the sustainability of healthcare programming through community building and partnership with Venture Lab program teams to embed healthcare-focused content, mentors, and resources across Venture Lab programs, strengthening support for student ventures. Manage development timelines, align resources, and build processes that effectively support healthcare ventures from concept through growth.
Support the Senior Director of Healthcare Strategy by coordinating entrepreneurship initiatives and events, preparing materials, scheduling meetings, and tracking follow-up actions with Venture Lab staff and Penn partners to ensure seamless execution and long-term program sustainability.
Prepare and coordinate data management for the Healthcare Entrepreneurship vertical by collecting, validating, and synthesizing program data to inform KPIs, reports, and presentations. Monitor trends across student ventures and healthcare programming and ensure timely, accurate insights are delivered to the Senior Director and leadership. Manage materials and data requests that support strategic decision-making and donor relationship management.
Serve as the primary point of contact for healthcare entrepreneurship programs, responding to questions from students, faculty, advisors, and partners and ensuring timely follow-up and coordination. Develop and manage contact lists, records, and shared resources in Venture Lab systems for healthcare advisors, alumni, clinicians, subject matter experts, investors, students, and partners to ensure accurate recordkeeping and easy access to support.
Support general Venture Lab operations and events as needed, including monitoring shared Venture Lab inboxes and supporting Start Here Mondays. Perform additional duties as assigned in support of Venture Lab priorities.

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.