Program Coordinator II

Mass General Brigham • Boston, MA

1d • $22 - $32 • Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This position supports the MGB research enterprise, and the candidate will gain substantial exposure and experience in managing it. The MGB Research Oversight Committee (MGB ROC) is a governing body of research leaders and faculty that advises MGB on matters affecting the research community across all MGB institutions. ROC comprises a core membership and several subcommittees that focus on specific activities. Under the leadership of the Vice President of Research Strategy and Faculty Development and the Administrative Director of ROC, this position supports ROC's programming and communication needs. The candidate will need to be highly organized and goal-oriented, with the ability to work both collaboratively and independently. This position plays a key role in coordinating, scheduling, and preparing agendas for the many monthly ROC and ROC subcommittee meetings, as well as coordinating internal communications for ROC-related activities and grants. The Program Coordinator coordinates communication that supports not only ROC initiatives but also those of MGB Research, and will work in tandem with the internal Communication Specialists. This position provides ongoing direct administrative support to the Vice President, the Administrative Director, and other ROC staff. Responsible for coordinating multiple large-scale program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Job Summary Responsible for coordinating multiple large-scale program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements. Provides guidance and support to other team members.

Requirements

• High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred
• Administrative or program support experience 3-5 years required
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and data management software.
• Detail-oriented with a focus on accuracy in record-keeping and data entry.
• Ability to work collaboratively in a team environment.

Responsibilities

• Assist in the day-to-day administrative tasks related to program management.
• Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
• Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
• Enter and manage program-related data, ensuring accuracy and completeness.
• Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
• Assists with the financial operations of the program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED