Program Coordinator

Vanderbilt University•Nashville, TN

5d•Onsite

About The Position

Key Functions and Expected Performance: Calendaring and Events ▪ Serve as primary room scheduler for all MSTP events. ▪ Assist with MSTP-related calendaring for Director and other MSTP team members. ▪ Maintain the MSTP Calendar of events including the Celebrations calendar. ▪ Primary on-site delivery contact, responsible for food set up and take down for various MSTP events as assigned. ▪ Assist Senior Program Manager with larger-scale programming events as assigned. ▪ Participate onsite during local MSTP events to provide day-of assistance. Admissions and Recruiting ▪ Assist Assistant Director with various recruitment tasks and event logistics as assigned. ▪ General administrative assistance related to recruitment travel logistics and materials preparation. ▪ General administrative assistance related to the undergraduate summer research program as assigned. Content and Data Management ▪ Assist with content management on MSTP website, monthly newsletter, and social media platforms, keeping content accurate and up to date. ▪ Prepare weekly Seminar feedback reports for student presenters. ▪ Utilize REDCap web application to assist with survey administration, compliance tracking, updating MSTP trainee and alumni database, and data collection for program evaluation. Miscellaneous ▪ Perform all duties essential to day-to-day office operations including digital file organization, drinks and supplies maintenance and storage, including as a procurement shopper and OneCard holder, as necessary. ▪ Provide back-up support to Senior Program Manager, as appropriate, assisting with coverage and keeping operations timely and on track. ▪ Enrich positive team dynamics and successful operational procedures by routinely engaging in a variety of self-assessment opportunities (annual reviews, team meetings, data analysis) and continuously reflecting on individual performance and contributions. Supervisory Relationships: This position does not have supervisory responsibility, this position reports administratively and functionally to the Senior Program Manager.

Requirements

A bachelor's degree from an accredited institution of higher education, or equivalent combination of education and experience is required.
At least 2 years of work experience, preferably in an academic or healthcare-related setting, is preferred.
Established computer skills, specifically proficient use of Microsoft Excel, are necessary.
Effective oral and written communication skills are necessary.
Minimal weekend/weeknight availability is necessary.

Nice To Haves

Experience in program administration and coordination is preferred.
Experience planning small and/or large-scale meetings or events is preferred.
Experience with REDCap or other survey/database systems is preferred.

Responsibilities

Serve as primary room scheduler for all MSTP events.
Assist with MSTP-related calendaring for Director and other MSTP team members.
Maintain the MSTP Calendar of events including the Celebrations calendar.
Primary on-site delivery contact, responsible for food set up and take down for various MSTP events as assigned.
Assist Senior Program Manager with larger-scale programming events as assigned.
Participate onsite during local MSTP events to provide day-of assistance.
Assist Assistant Director with various recruitment tasks and event logistics as assigned.
General administrative assistance related to recruitment travel logistics and materials preparation.
General administrative assistance related to the undergraduate summer research program as assigned.
Assist with content management on MSTP website, monthly newsletter, and social media platforms, keeping content accurate and up to date.
Prepare weekly Seminar feedback reports for student presenters.
Utilize REDCap web application to assist with survey administration, compliance tracking, updating MSTP trainee and alumni database, and data collection for program evaluation.
Perform all duties essential to day-to-day office operations including digital file organization, drinks and supplies maintenance and storage, including as a procurement shopper and OneCard holder, as necessary.
Provide back-up support to Senior Program Manager, as appropriate, assisting with coverage and keeping operations timely and on track.
Enrich positive team dynamics and successful operational procedures by routinely engaging in a variety of self-assessment opportunities (annual reviews, team meetings, data analysis) and continuously reflecting on individual performance and contributions.