Program & Events Assistant, Companions Program

Boston College • Newton, MA

2d • $24 - $30 • Onsite

About The Position

Position Overview:

We are seeking a dedicated and dynamic individual to serve as the Program & Events Assistant for a newly created intergenerational, lifelong learning initiative rooted in the Jesuit tradition. Boston College Companions: Fellows for Leadership and Service is designed to guide accomplished professionals (Fellows) through purpose exploration, discernment practices, and spiritual growth. The ideal candidate will support day-to day-functioning of the program collaborating closely with the leadership of the program and support cohort members throughout the various components of the program.

Requirements

• Bachelor’s degree preferred.
• Minimum one year of office and events support experience.
• Must have a high degree of self-motivation, a professional attitude, strong problem-solving orientation, exercise sound judgment, and ability to work autonomously and part of a team. Ability to prioritize and multi-task. A readiness to assist Fellows accurately and congenially.
• Excellent computer skills, i.e., Microsoft Office, Google Docs / applications. In addition, demonstrated capacity to implement new technologies to improve efficiencies within a newly created program.
• Exceptional interpersonal, customer service, written and oral communication skills.
• Ability to proofread.
• Integrity to handle sensitive and confidential information.
• Supportive of the Jesuit, Catholic mission of Boston College and the University’s commitment to diversity, equity, and inclusion.
• Available to work some nights and weekends.

Responsibilities

• Provide program and administrative support critical to the day-to-day functioning of the program through engaging with Fellows, faculty, staff, and students.
• Collaborate closely with the Directors ensuring the various program pieces for the Fellows are implemented effectively. Duties will vary from day to day.
• Responsibilities include managing inquiries and phone calls; assisting Fellows with navigating on-campus resources; communicating program schedule with Fellows and internal / external constituents; coordinating evaluation of speakers and various programs; and serving as the liaison for vendors, managing and reconciling purchasing cards and credit cards.
• Help to ensure a smooth onboarding process, including maintaining list of resources for housing options.
• Learn and support the use of Canvas (e-learning platform) by the Directors and Fellows.
• Plan and support events for the program. Serve as liaison and work closely with Center for Centers support team to execute events, dinners, and presentations. Provide oversight of all event logistical support for program activities.
• Help plan logistics of retreat and pilgrimage.
• Maintain database (Slate, which is a CRM used for enrollment management) of Fellows, faculty, administrators, and speakers. Track participation.
• Help create and manage weekly social media for program and weekly newsletter for Fellows.
• Exercise independent judgment and identify and employ best practices to maintain a smooth and efficient departmental workflow while interacting with Fellows, faculty, staff, students, and multiple University partners and departments.
• Work with and help manage work flow of student employees (graduate assistants and work study students).
• Maintain flexibility to complete other job-related assigned duties required by leadership of the program given the entrepreneurial approach to the program.
• Work some nights and weekends.
• This is an in-office position.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees