Program Grants Coordinator (REMOTE ROLE)
About The Position
PROGRAM GRANTS COORDINATOR Provides structured coordination and operational support for complex state or federally funded health initiatives. Supports PMO-led program execution by maintaining integrated schedules, tracking action items, and reinforcing documentation and reporting workflows across workstreams. Maintains structured trackers for milestones, deliverables, procurement activities, subrecipient documentation, and reporting deadlines. Organizes and maintains contract files, grant documentation, and compliance records to support audit-ready program implementation. Coordinates recurring meeting cadences, prepares agendas and briefing materials, documents decisions and action items, and tracks follow-up across internal teams and external partners. Supports technical assistance (TA) activities by coordinating onboarding sessions, maintaining TA request logs, organizing materials, and tracking follow-up actions. Assists with reporting preparation, documentation reconciliation, and task sequencing during high-volume implementation periods. Contributes to disciplined program governance in compliance-driven environments requiring strong organization, attention to detail, and the ability to manage multiple concurrent priorities. Up to 25% travel may be required.
Requirements
- High school diploma required
- Minimum 3 years of experience providing project coordination, program support, or grants administration support within public-sector, healthcare, or grant-funded environments
- Experience maintaining structured documentation, trackers, and reporting workflows in compliance-driven settings
- Experience coordinating meetings, maintaining action logs, and supporting cross-functional teams in complex implementation environments
- Strong organizational skills and attention to detail, with the ability to manage multiple deadlines in fast-paced, multi-workstream environments
Nice To Haves
- Associate’s or Bachelor’s degree in public health, public administration, business administration, health policy, or related field preferred
- Experience supporting state or federally funded programs preferred
- Experience supporting training, onboarding, or technical assistance coordination within public-sector or healthcare programs preferred
Responsibilities
- Maintaining integrated schedules
- Tracking action items
- Reinforcing documentation and reporting workflows across workstreams
- Maintaining structured trackers for milestones, deliverables, procurement activities, subrecipient documentation, and reporting deadlines
- Organizing and maintaining contract files, grant documentation, and compliance records to support audit-ready program implementation
- Coordinating recurring meeting cadences
- Preparing agendas and briefing materials
- Documenting decisions and action items
- Tracking follow-up across internal teams and external partners
- Supporting technical assistance (TA) activities by coordinating onboarding sessions, maintaining TA request logs, organizing materials, and tracking follow-up actions
- Assisting with reporting preparation, documentation reconciliation, and task sequencing during high-volume implementation periods
- Contributing to disciplined program governance in compliance-driven environments requiring strong organization, attention to detail, and the ability to manage multiple concurrent priorities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
