Program Management Specialist
About The Position
The Program Management Specialist is generally the first point of contact for visitors to the Department. This position will manage and monitor a wide range of the day-to-day administrative functions within the Department; provide support for faculty; serve as the departmental representative to the Department of Transportation and building security; assist with department travel; and manage department conference rooms, mailboxes and supplies. Responsibilities include, but are not limited to: Administrative Systems: Represents the department for transportation/parking and building security; manages keys and electronic access, access approvals, and audit-ready security records. Oversees conference room scheduling/setup, poster printing, mailboxes, phone/directories/announcements, and serves as backup for the department website and shipping/receiving. Supervises student office workers (if applicable) and distributes paychecks. Faculty and Staff Support: Provides administrative coordination for faculty/staff, including travel and non-employee travel, and supports program/area needs such as APA accreditation and self-study cycles. Customer Service: Serves as the main office liaison for visitors; helps maintain office/testing/breakroom supplies and spaces; supports department events (setup, catering, paperwork, greeting/assisting visitors) and delivers/couriers documents on campus.
Requirements
- EDUCATION: Bachelors degree.
- EXPERIENCE: Two years experience in administrative staff work.
- OTHER: REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Elementary knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information; of basic methods and techniques used in organizing and conducting studies and analyses or programs, procedures, and organizations; of basic analytical and statistical principles and techniques.
- Skill in the use of office automation software and its application; in operating manual and automated office equipment.
- Ability to establish and maintain effective working relationships; to present ideas and information clearly and concisely both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.
Nice To Haves
- Ability to successfully work with various campus constituencies, including students, staff, faculty, and administrators.
- Ability to work independently with strong initiative and a high attention to detail.
- Excellent organizational and planning skills and the ability to balance multiple projects in a fast-paced, complex environment.
- Ability to work as part of a team with excellent interpersonal skills.
- Ability to triage multiple concerns of faculty, staff, students, and administrators while assessing priorities and adhering to strict deadlines.
- Strong communication and writing skills.
Responsibilities
- Represents the department for transportation/parking and building security
- Manages keys and electronic access, access approvals, and audit-ready security records
- Oversees conference room scheduling/setup, poster printing, mailboxes, phone/directories/announcements
- Serves as backup for the department website and shipping/receiving
- Supervises student office workers (if applicable) and distributes paychecks
- Provides administrative coordination for faculty/staff, including travel and non-employee travel
- Supports program/area needs such as APA accreditation and self-study cycles
- Serves as the main office liaison for visitors
- Helps maintain office/testing/breakroom supplies and spaces
- Supports department events (setup, catering, paperwork, greeting/assisting visitors) and delivers/couriers documents on campus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
