Programs Administration Intern

Medecins Sans Frontieres • Washington, NY

2d • $18 • Hybrid

About The Position

The Programs Administration intern role will provide support to the Programs Department while gaining practical experience and administrative, organization, and advocacy skills. The position may at times also help support other units within the Programs Department for specific projects. This role reports to the Programs Support Team. The intern position is ideal for an applicant interested in the social mission of Doctors Without Borders / Médecins Sans Frontières (MSF), and who is also seeking meaningful experience at an International Non-Governmental Organization. Department Accountabilities Support for MSF Medical and Humanitarian Programs The Programs Department supports the medical humanitarian programs of the MSF Movement in different ways. Each unit contributes to one or more of these responsibilities: Advocacy and Representation in support of Operations – develop strategies to influence public policy debates as well as private bilateral engagements on behalf of MSF. Research, Analysis, and Data Management in support of Operations – direct, perform, or facilitate research to address questions posed by Operations. Track and analyze specific policies and practices of governments, multilateral organizations, and others as requested by Operations. Grant making in support of MSF medical humanitarian programs and movement initiatives. Monitoring of the Regulatory Environment - engages with regulatory issues affecting Programs specifically to ensure compliance in grant making and to inform Operations and the International Legal Department. Monitoring of the Policy Environment - engages with Policy issues to ensure information sharing and action based on medical and operational needs of the movement. Stakeholder Engagement - identify, analyze, plan, and implement actions designed to engage with external and internal stakeholders to support medical humanitarian programming. Contribution to Medical Operational Humanitarian Projects - contributes to the management and implementation of specific medical operational humanitarian discreet projects that are managed by MSF USA. S. representation, engagement, and collaboration – is the representative to domestic social mission external relationships on behalf of the medical operational entities of the movement in order to create, maintain and expand stakeholder engagement.

Requirements

• Creativity, curiosity, and willingness to delve into new topic areas to build and share knowledge
• Excellent attention to detail, strong writing and proofreading ability
• Initiative and confidence to work independently and ask questions in a fast-paced work environment
• A bachelor’s degree or equivalent combination of education and experience
• Ability to work independently and with multiple tasks
• A working knowledge of Microsoft Office Suite

Nice To Haves

• Experience using a CRM tool is an asset but not required
• French and/or Spanish language skills strongly preferred

Responsibilities

• Business Meetings/Events Arrangement Schedule appointments (internal to MSF USA), make arrangements for workshops (catering, printing, and set -up) and organize travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time
• Correspondence Prepare letters, emails, minutes of meetings and reports for approval by more senior colleagues
• Departmental Purchase and Payment Workflow Initiate service/product requisitioning in NetSuite, liaise with accounts payable team for tracking vendor payments
• Collection of Lobbying Data Collect on a quarterly and bi-annual basis lobbying data prior to reporting deadlines

What This Job Offers

• Job Type: Part-time
• Career Level: Intern