Project Accountant/Coordinator

Redmond Construction•Denver, CO

About The Position

We’re a high-integrity general contractor driven by a passion for transforming spaces and providing top tier service to our clients. Named one of Crain’s Best Places to Work four years running, our team is made up of collaborative, hardworking professionals who are experts in complex, high-stakes projects across corporate interiors, landlord redevelopment, hospitality, and science and technology sectors. Redmond is committed to a culture of teamwork and collaboration. Team members at all levels contribute, regardless of role or function, to support one another and ensure successful outcomes on every project. Our vision is to be the strongest pound-for-pound general contractor by delivering the most value and exceeding expectations. We’re deeply committed to elevating diverse voices and championing the advancement of women and underrepresented professionals in the construction industry. We’re not just building spaces; we are building a more inclusive, innovative future. This role is responsible for all aspects of construction project accounting and coordination with a focus on creating pay application packages, collecting lien waivers, reconciling project financials, creating project financial reports, reviewing and classifying vendor payments, and monitoring cash flow requirements on a project-by-project basis, and supporting the Project Managers and Engineers by managing project documentation and contracts. The ideal candidate brings strong accounting skills, construction industry experience, and the ability to collaborate with project teams, trade vendors, and finance.

Requirements

Detailed knowledge of project accounting practices and change order documents
3-5+ years A/E/C industry experience, accounting preferred
Familiarity with AIA contract and pay application documents
Timeliness of invoicing/AR, waiver and affidavit submissions
Ability to identify invoice discrepancies and reconcile expenses accurately and efficiently
Responsive to communication and proactive about outreach to teams and vendors
Continuously contribute to process improvement
Strong attention to detail and data entry accuracy

Nice To Haves

Procore or similar PM systems a plus
NetSuite or similar ERP systems a plus

Responsibilities

Maintain project-related records and effectively communicate with Project Managers and support staff regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
Prepare, request, and maintain waivers, affidavits, and collections for assigned projects
Assist Project Manager in reviewing and reconciling all project-related expenses, including identifying invoice discrepancies and ensuring all billable costs are accurately captured and invoiced to the client
Monitor and update project projections weekly with Project Managers
Support Project Managers in drafting and issuing subcontractor payment applications, change orders, and financial reconciliations
Review and maintain time sheets, invoices, expenses, and project related assets
Create all project-related billings to customers
Communicate with customer regarding any requests or unpaid contract billings
Compile information for internal and external auditors
Collaboration with Project team members and trade vendors to produce timely, accurate billings
Close out project accounts upon project completion
Timely execution of contract documents, close out documents, and other document management as requested by Project team
Support continuous improvement by contributing to process enhancements, special projects, and cross-functional initiatives as needed
Set up project folders and template documents to support project team organization and consistency
Assist with permit applications and processing as needed throughout the project lifecycle
Manage the Certificate of Insurance (COI) process for Redmond, subcontractors, vendors, and the Risk Transfer team in Denver
Issue Notice to Proceed (NTP) documents to trade partners in a timely manner
Create trade partner commitments and route for approval using DocuSign
Coordinate the trade partner reconciliation process, including distributing, tracking, and filing completed forms
Facilitate new vendor setup by entering data into the Master Subcontractor Agreement (MSA) tracking sheet and coordinating with Operations for modified MSA documents as needed
Prepare and distribute Master Service Agreements to stakeholders for execution
Oversee project closeout process by collecting required documentation, sharing with stakeholders, and filing appropriately
Conduct on-site 3D scans to capture project visuals as requested