Project Admin

Miller Electric Company

3d•Onsite

About The Position

Miller Electric is seeking a Project Administrator who reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

Requirements

High school diploma
Excellent communication skills
Ability to maintain a high level of trust and confidentiality with sensitive items
Positive attitude and the ability to work with and learn from others
Computer skills to include: word processing and spreadsheet applications
Interpersonal skills to effectively communicate with both internal and external customers
Skill in organizing and establishing priorities
Excellent attention to detail
Ability to work independently
Ability to handle multiple tasks and prioritize workload accordingly

Nice To Haves

Knowledge of the Construction industry
Experience with MS Suite
Experience using COINs
Experience with Schedule of Values (AIA docs)
Project management assistant experience
Accounting experience

Responsibilities

Organize and maintain project billing records, including but not limited to requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.
Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute to facilitate day-to-day project or business administration
Process project contracts through the Contracts Department.
Coordinate arrangements for special meetings and training on an as-needed basis.
Provide word processing, and spreadsheet support for managers
Assist in collecting outstanding invoices
Prepare, organize, and maintain project billing and contract maintenance books.
Provide a professionally maintained office environment.