Project Administrative Assistant

Quanta Infrastructure Solutions Group, LLC•Birmingham, AL

21h

About The Position

The Project Administrative Assistant provides comprehensive administrative and clerical support to project managers and project teams to ensure efficient project execution. This role is responsible for coordinating documentation, maintaining records, tracking project activities, and supporting communication across internal and external stakeholders.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
4-6 years of administrative or project support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to prioritize tasks and meet deadlines
Professional demeanor and customer service skills
Knowledge of basic project management principles
Experience supporting construction, engineering, or technical projects
Familiarity with budgeting and procurement processes

Nice To Haves

Experience with project management software is a plus

Responsibilities

Provide day-to-day administrative support to project managers and project teams
Prepare, format, and distribute project documentation, reports, and correspondence
Maintain organized project files, contracts, and records (digital and physical)
Assist with project scheduling, meeting coordination, and calendar management
Record meeting minutes and track action items
Monitor project timelines and follow up on deliverables
Support procurement processes, purchase orders, and invoice tracking
Assist with budget tracking and expense reporting
Coordinate onboarding documentation for new project team members
Maintain compliance documentation and ensure proper recordkeeping
Serve as a point of contact for vendors, clients, and internal departments
Support data entry and reporting in project management systems